Objectives

The primary objective is to secure a reliable, one-off supplier of sterile antimicrobial incise drapes to support surgical procedures at Madadeni Hospital’s Theatre department. The procurement aims to improve intraoperative infection control, ensure consistent availability of critical surgical consumables, and comply with the KwaZulu-Natal Department of Health’s supply chain management framework.

Scope

• Product: Antimicrobial incise drapes for surgical use.
• Quantity: 1,500 units total, divided into two specifications: 500 units of the 60 cm × 45 cm variant and 1,000 units of the 60 cm × 85 cm variant.
• Delivery Location: Direct delivery to the Theatre facility at Madadeni Hospital.
• Contract Type: Single, non-renewable transaction.
• Pricing: All-inclusive delivered price; must remain firm for a 90-day validity period.

Technical Requirements

• Products must be sterile, continuous-use antimicrobial incise drapes specifically engineered to minimize wound contamination during surgical interventions.
• Bidders must meet or exceed the referenced IOBAN standard, with exact dimensions of 60×45 cm and 60×85 cm.
• All supplied goods must have a minimum shelf-life validity of six months upon delivery; expired or second-hand items will be automatically rejected.
• Compliance documentation is mandatory, including a valid SAHPRA licence, updated Central Suppliers Database (CSD) registration, tax clearance confirmation, BBBEE status verification, and fully completed SBD compliance forms.
• Samples may be requested in writing for quality verification, with all associated testing costs borne by the supplier.
• Goods must conform to applicable South African National Standards (SANS/SABS) where relevant, and packaging must protect against damage, temperature extremes, and moisture during transit.

Skills & Capacity Requirements

• Proven Supply Chain Experience: Submission of previous order and delivery notes from public or private healthcare facilities demonstrating successful delivery of similar medical consumables.
• Logistical Capability: Ability to manage end-to-end delivery to the specified hospital location without delays, including proper handling of sterile medical products.
• Regulatory & Procurement Knowledge: Familiarity with South African public procurement frameworks, including mandatory returnable documentation, preferential scoring systems, and warranty/penalty clauses.
• Quality Assurance: Operational capacity to verify product validity dates, maintain sterile integrity, and respond promptly to inspection or audit requests by the purchaser.

Clarification of Key Terms

IOBAN: A proprietary type of antimicrobial incise drape widely used in operating theatres. It features an integrated adhesive layer and an embedded antimicrobial agent (typically chlorhexidine gluconate) that creates a physical and chemical barrier against bacterial migration, significantly reducing surgical site infections.

80/20 Preference Point System: A standard South African procurement evaluation model allocating 80 points to price competitiveness and 20 points to socio-economic development goals. In this tender, the full 20 points are reserved for enterprises owned by Black African individuals to promote transformation.

SAHPRA Licence: Mandatory regulatory authorization from the South African Health Products Regulatory Authority, confirming the product meets national safety, efficacy, and quality standards for medical device distribution.

CSD Registration: A centralized government database where all suppliers must register to verify tax compliance, business legitimacy, banking details, and legal standing before participating in state contracts.