Objectives

The primary objective of this tender is to procure six (6) new fridge thermometers for clinical and pharmaceutical storage monitoring at Ngwelezana Hospital, operating under the KwaZulu-Natal Department of Health. The supply aims to ensure precise temperature tracking for vaccines and sensitive medical supplies, thereby maintaining patient safety, product integrity, and compliance with health facility standards.

Scope

This is a once-off goods supply contract. The successful bidder must deliver six units of compliant fridge thermometers directly to the hospital within fifteen (15) working days of contract award. All items must be brand new, unused, and retain a minimum operational validity of six months from the delivery date. The scope encompasses standard packaging, transportation, and incidental services as governed by the General Conditions of Contract. The department reserves the right to accept or reject any quotation without obligation, and late submissions will be disregarded.

Technical Requirements

• Core Specifications: Twin-reading fridge thermometers featuring a waterproof outdoor probe, integrated temperature sensor, LED alarm system, visual indicator light, and fault point alarm capability.
• Quality & Compliance: Products must align with the attached specification annexure and conform to applicable South African National Standards (SANS/SABS) where relevant.
• Condition Restrictions: Second-hand, refurbished, or expired products are strictly prohibited and will result in disqualification.
• Sample Evaluation: Samples are not required at submission but may be requested post-evaluation. Failure to provide a requested sample will lead to offer rejection.
• Mandatory Documentation: Bidders must submit fully completed official quotation forms, Bidder’s Disclosure (SBD 4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Central Supplier Database (CSD) verification records, and the Preference Points Claim Form (SBD 6.1).

Skills Requirements

No specialized technical or engineering skills are mandated, as the tender focuses on the supply of standard medical equipment. However, bidders must demonstrate foundational commercial and administrative competency, including:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax compliance status verifiable through SARS and CSD systems.
• Proficiency in completing mandatory government procurement documentation accurately and within strict deadlines.
• Familiarity with public sector supply chain regulations, including preferential procurement rules and conflict-of-interest disclosures.

Notable Terms & Conditions

80/20 Preference Point System: Quotations are evaluated using an 80-point price criterion and a 20-point specific goal criterion. The specific goal awards full points to promote South African-owned enterprises, requiring supporting proof such as a CIPC ownership certificate, BBBEE certificate or sworn affidavit, and CSD data verification.

Strict Delivery Window: Any quotation indicating a delivery period exceeding three weeks (15 working days) will be automatically deemed non-responsive and disqualified.

Anti-Collusion & Cover-Quoting Prohibition: The department enforces strict monitoring against cover-quoting (multiple entities bidding for the same opportunity) and collusive practices. Failure to disclose conflicts of interest or engaging in bid-rigging will result in immediate disqualification, potential contract cancellation, and restriction from public sector procurement for up to ten years.