Objectives

The primary objective of this tender is to secure a reliable, compliant supply of intravenous (IV) administration sets for clinical use at Ngwelezane Hospital’s Pediatric Burns Unit. The procurement supports uninterrupted patient care by ensuring timely delivery of medically approved consumables that meet stringent quality and safety standards.

Scope

The scope encompasses a once-off supply of 200 units of Agilla Giving Sets (IV administration sets) to be delivered directly to the procuring facility. The contract covers the provision of goods only, with all delivery costs included in the quoted price. Payment will be processed within thirty days of invoice submission following successful delivery and acceptance. The procurement is governed by standard public sector contracting regulations, with strict adherence to administrative compliance, specification conformity, and preferential scoring criteria.

Technical Requirements

• Product Specifications: Items must be administration infusion sets configured with a 1-Y setup without a needle, calibrated at 60 drops per millilitre, and supplied in packaging of 100 units per box.
• Quality & Shelf Life: All goods must be new, unused, and free from defects. Products must retain a minimum validity period of six months upon delivery. Expired, refurbished, or second-hand items are strictly prohibited.
• Delivery Timeline: Delivery must be completed within a maximum of fifteen working days (three weeks) from contract award. Delays beyond this period will trigger financial penalties calculated at the prevailing prime interest rate per day.
• Regulatory Compliance: Bidders must possess a valid licence issued by the national health products regulatory authority, authorising the manufacture, wholesale, or distribution of medical devices.
• Evaluation Process: Submissions undergo a three-stage assessment: administrative completeness, specification compliance, and price/preference scoring. The procuring entity reserves the right to request physical samples for verification before final award.

Skills Requirements

No specialised clinical or engineering skills are required, as the procurement focuses on the supply of standard medical consumables. However, bidders must demonstrate competent supply chain management capabilities, including inventory tracking, logistics coordination, and regulatory documentation management. Proficiency in public sector procurement processes, tax compliance verification, and Central Suppliers Database (CSD) registration is essential for bid preparation and contract fulfilment.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit issued by the national health products authority, confirming the bidder is legally authorised to handle, distribute, or manufacture medical devices in South Africa.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are awarded for designated socio-economic goals, specifically promoting South African-owned enterprises. Proof of ownership and BBBEE status must be submitted to claim these points.
• Cover-Quoting Prohibition: A strict anti-fraud measure where submitting multiple quotations under different company names for the same bid is considered collusive behaviour, resulting in immediate disqualification and potential restriction from future public sector contracts.
• SBD Forms: Standardised government bidding documents (including SBD4 for conflict-of-interest disclosure and SBD6.1 for preference claims) that must be completed using official templates; retyping, redrafting, or altering forms invalidates the submission.