Objectives

The primary objective of this tender is to secure a reliable, cost-effective one-off supply of medical accessories to support clinical operations at Ngwelezane Hospital. The procurement focuses on acquiring compliant, sterilizable containers specifically designed for intravenous (IV) insertion procedures, while adhering to provincial health department regulations and public sector preferential procurement frameworks.

Scope

The scope encompasses the complete supply, delivery, and warranty of 80 units of 60ml autoclavable plastic gallipots. The contract is structured as a single delivery event with a strict maximum delivery window of 15 working days (three weeks). Successful suppliers will be responsible for transporting the goods to the hospital's designated receiving point, ensuring all items meet statutory quality benchmarks, and providing a warranty covering defects in design, material, or workmanship. Evaluation utilizes an 80/20 preference point system, heavily weighting competitive pricing while reserving points for socio-economic transformation goals.

Technical Requirements

• Product Specification: Plastic gallipots with a 60ml capacity, explicitly designated for use with IV insertion sets.
• Quality & Standards: Must comply with SABS approved standards. All items must be brand new, unused, and free from manufacturing defects. Second-hand, refurbished, or expired products are strictly prohibited; all supplies must retain a minimum shelf life of six months upon delivery.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Documentation & Verification: Full adherence to the attached specification sheet is mandatory. The procuring entity reserves the right to request physical samples for technical evaluation. Quotations must remain valid for 90 days, and prices must be firm and inclusive of all delivery costs.
• Contractual Obligations: Performance security may be required post-award. Delays incur financial penalties calculated at the current prime interest rate per day. The purchaser retains the right to terminate the contract for default, non-compliance, or fraudulent practices.

Skills Requirements

This tender involves the straightforward supply of standardised medical goods. No specialised technical skills, on-site installation, commissioning, training, or complex after-sales engineering services are required. Suppliers must demonstrate robust logistical capacity to meet the 15-day delivery deadline, maintain accurate inventory management, and ensure full compliance with regulatory licensing and contractual documentation.

Key Terms & Definitions

Autoclavable: Refers to materials engineered to withstand repeated high-temperature, high-pressure steam sterilisation cycles without warping, leaching chemicals, or losing structural integrity. This ensures the containers can be safely reused in clinical environments while maintaining infection control standards.

Gallipot: A small, typically cylindrical container used in healthcare settings to hold cotton wool, swabs, gauze, or minor surgical instruments. In this context, it functions as a dedicated storage or handling component for IV insertion kits.

SAHPRA Licence: A mandatory regulatory permit issued by the South African Health Products Regulatory Authority. It legally authorises entities to handle, distribute, or manufacture medical devices, ensuring alignment with national health safety legislation.

80/20 Preference System: A government procurement scoring model where 80 points are allocated based on the lowest acceptable price, and 20 points are reserved for specific socio-economic goals. In this tender, the 20 points are exclusively awarded to enterprises owned by historically disadvantaged individuals, verified through CIPC ownership certificates and BBBEE documentation or sworn affidavits.