Objectives

The primary objective of this tender is to procure and deliver high-performance ironer padding cloth to support laundry and linen care operations at the Umzinyathi Health District Office. The procurement aims to secure a reliable, cost-effective supply while complying with national public procurement legislation, including preferential procurement policies favouring South African-owned enterprises.

Scope

The contract encompasses the one-off supply and delivery of twelve (12) units of ironer padding cloth to the designated health district facility. All transportation, handling, and delivery costs must be fully incorporated into the quoted price. The quotation validity period is ninety (90) days. Evaluation follows a structured three-stage process focusing on administrative compliance, technical specification adherence, and an 80/20 preference point system (eighty points for price, twenty points for specific goals). The successful bidder will enter into a single-supply agreement subject to standard General and Special Conditions of Contract, including warranty provisions and potential performance security requirements.

Technical Requirements

• Product Specification: T905 HiPerm 100% polyester ironer padding cloth.
• Dimensions: 7450 x 3200 millimetres, featuring hems and tie cords on both borders.
• Material Properties: 900 GSM weight, reinforced internal scrim for higher tensile strength and reduced elongation, pre-compacted fibres to prevent layer separation, enhanced hydrolysis resistance, and air permeability two to three times superior to standard polyester.
• Quality Standards: Goods must be brand new, unused, and valid for a minimum of six months upon delivery. Compliance with relevant South African National Standards (SANS/SABS) and the attached specification annexure is mandatory.
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever occurs first, covering defects in materials, workmanship, or design.
• Packaging: Supplied in individual units, properly packed to prevent damage during transit.

Skills Requirements

No specialised technical or engineering skills are explicitly mandated. However, suppliers must demonstrate competent supply chain management capabilities, including inventory control, logistics coordination, and timely delivery execution. Bidders must maintain valid Central Supplier Database (CSD) registration, current SARS tax clearance status, and appropriate Broad-Based Black Economic Empowerment (B-BBEE) documentation. Familiarity with public sector contract administration, compliance reporting, and the capacity to handle warranty claims or incidental delivery services is expected.

Notable Terms & Conditions

HiPerm Polyester Ironer Padding: This is a high-performance industrial fabric designed for use in commercial mangle dryers and ironing presses. Its pre-compacted structure, high GSM rating, and reinforced scrim prevent fibre separation and tearing under extreme heat and pressure, while improved moisture management extends linen lifespan.

80/20 Preference Point System: An evaluation model where eighty percent of scoring is based on price competitiveness and twenty percent on socio-economic goals. Full points are allocated to South African-owned companies, requiring submission of a certified South African identity document as proof.

Cover-Quoting Prohibition: The department actively verifies whether bidders control multiple entities to submit competing quotes for the same tender. Engaging in cover-quoting constitutes fraud and results in immediate disqualification and potential sector-wide debarment.

Delay Penalties: Failure to deliver within the agreed timeframe triggers financial penalties calculated at the prevailing prime interest rate per day until actual delivery, alongside the purchaser's right to source substitute goods or terminate the contract.