Tender Summary: DBNQ26/09/06

Objectives

The primary objective is to procure dedicated cleaning labour services for the Stanger Magistrate Court in KwaZulu-Natal. The Department of Public Works seeks to secure a reliable service provider to maintain hygiene, sanitation, and operational standards within the judicial facility over a twelve-month contract period. The contract will be awarded to the highest-scoring compliant bidder based on a structured evaluation framework.

Scope of Work

• Service Type: Labour-only cleaning services.
• Location: Justice: Stanger Magistrate Court, KwaZulu-Natal.
• Duration: Twelve (12) months.
• Pricing Model: Firm price purchases, requiring a fully completed pricing schedule.
• Operational Notes: No briefing sessions or site meetings are scheduled. Late submissions after the closing time will be strictly rejected.

Technical Requirements

• Supplier Registration: Mandatory registration on the Central Supplier Database (CSD) is compulsory for eligibility.
• Certification: Submission of a valid, certified copy of the Building Construction Industry Council (BCCCI) certificate at the time of bid closing.
• Pricing Documentation: Completion and submission of the SBD3.1 pricing schedule.
• Submission Protocol: Bids must be physically delivered to the designated government office by 11:00 on the closing date. Any quotation received after this time will not be accepted.
• Compliance Framework: Strict adherence to the Preferential Procurement Policy Framework Act (PPPFA) Regulations 2022, including specific goal allocations and scoring formulas.

Skills Requirements

The tender notice does not outline specific technical skill certifications for the cleaning personnel. However, bidders are implicitly required to supply competent, trained cleaning staff capable of performing routine and specialized cleaning tasks appropriate for a high-security institutional environment such as a magistrate court. Service providers must ensure their workforce adheres to standard occupational health and safety practices relevant to commercial cleaning operations and can operate efficiently within a government judicial facility.

Explanation of Key Terms & Requirements

• 80/20 Price and Preference System: Under the PPPFA Regulations 2022, tenders are evaluated using a points-based system where 80 points are allocated for price competitiveness and 20 points for preferential procurement goals (typically linked to B-BBEE status and other transformation targets).
• Central Supplier Database (CSD): The official national registry for all suppliers doing business with South African government entities. Registration is mandatory for eligibility and payment processing.
• SBD3.1 Pricing Schedule: A standardized government bidding form used to declare firm prices for goods or services, ensuring transparent and fixed-cost evaluation during adjudication.
• BCCCI Certificate: Issued by the Building Construction Industry Council, this certification verifies compliance with sector-specific skills development and training standards. Its inclusion indicates a requirement for verified workforce competency or industry accreditation.
• PA:16 Specific Goals: Refers to the administrative guidelines governing the allocation of preference points for designated groups and socio-economic transformation initiatives under the PPPFA framework.