Objectives

The primary objective of this tender is to ensure the reliable operation and regulatory compliance of all fire safety infrastructure at the facility. By maintaining critical firefighting equipment, the institution aims to mitigate fire risks, protect patients and staff, and guarantee immediate readiness in case of emergencies.

Scope of Work

The successful bidder will conduct an annual inspection, testing, and servicing cycle for all designated fire fighting equipment across the hospital campus. The scope encompasses:

• Inspection and testing of 13 fire hydrants and 1 fire booster pump.
• Servicing of 50 fire hose reels.
• Inspection, testing, and maintenance of approximately 150 portable fire extinguishers (including various STP and CO2 types).
• Affixing updated service labels and issuing official certification upon completion.
• Compilation and submission of a comprehensive servicing register documenting all equipment locations, operational status, identified non-compliances, shortcomings, and associated repair costs.
• Provision of a formal after-service report alongside the final invoice to facilitate payment processing.

Technical Requirements

• All servicing must strictly comply with SANS 1475-1 and SANS 1475-2 standards for fire protection equipment maintenance.
• Bidders must hold a valid SAQCC certificate and provide a current work-related letter of good standing.
• An Occupational Health and Safety (OHS) compliance file must be submitted prior to any work commencement.
• Only SABS or Fire Equipment (FE) approved materials and spare parts may be utilized.
• A minimum two-year warranty/guarantee on all labour and serviced equipment is mandatory.
• Formal site handover and completion sign-off documentation must be executed by hospital representatives.
• Contractors must be registered and compliant with the CIDB for Fire Equipment works.
• Full personal protective equipment (PPE) compliance is required throughout the project duration.
• The contract is governed by standard General and Special Conditions of Contract, including penalty clauses for delayed performance and termination rights for non-compliance.

Skills Requirements

• Technicians must be highly competent, formally trained, and experienced in fire protection system maintenance.
• Proven track record of delivering similar services in healthcare or high-risk institutional environments is required.
• Staff must possess up-to-date knowledge of national fire safety regulations, pressure testing protocols, and emergency response standards.
• Project coordination skills are necessary to manage logistics across multiple hospital wards while minimizing disruption to clinical operations.

Key Terms and Standards

SAQCC: South African Qualification & Certification Committee, the statutory body responsible for certifying technicians and companies for fire equipment installation, maintenance, and testing.

SANS 1475: South African National Standards that dictate the procedures, frequencies, and quality benchmarks for inspecting and maintaining fire protection equipment.

CIDB FE: Construction Industry Development Board registration category specifically for Fire Engineering and Equipment works, ensuring contractors meet national construction competency thresholds.

80/20 Preference System: A procurement evaluation methodology allocating 80 points to competitive pricing and 20 points to socio-economic goals, specifically awarding full points to promote South African-owned enterprises.