Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of brown packaging paper bags to support routine operational and logistical needs at RK Khan Hospital. The procurement aligns with public sector standards, emphasizing value for money, strict adherence to quality benchmarks, and compliance with national preferential procurement legislation.

Scope

The tender covers the supply and delivery of 60,000 units of brown packaging paper bags to RK Khan Hospital. The agreement is structured as a once-off contract with a ninety-day price validity period. All transportation, handling, and delivery costs to the designated hospital site must be fully incorporated into the quoted price. The procurement operates under the standard government quotation framework applicable to contracts valued up to R1,000,000.

Technical Requirements

• Product Specifications: Self-opening, flat-bottom brown paper bags designed to stand upright independently. Dimensions must measure 210mm x 130mm x 430mm.
• Packaging & Unit Count: Items must be supplied in packs of 250 units each.
• Quality & Standards: Goods must conform to relevant South African National Standards (SANS/SABS), be brand new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited.
• Compliance Documentation: Bidders must submit a valid Broad-Based Black Economic Empowerment (BBBEE) certificate and a sworn affidavit or test certificate bearing the SANAS (South African National Accreditation System) logo, indicating verification by a nationally accredited testing laboratory.
• Tax & Registration: Suppliers must be active on the Central Supplier Database (CSD), provide a SARS PIN for tax compliance validation, and issue official tax invoices if VAT registered.
• Warranty: A twelve-month warranty applies from the date of delivery acceptance, covering defects arising from design, workmanship, or material faults under normal use.

Skills Requirements

As this is a straightforward supply of standardized packaging materials, no specialized engineering, medical, or professional technical skills are mandated. Successful bidders must demonstrate competent logistical planning, inventory management, and distribution capabilities to execute a single bulk delivery within agreed timeframes. Standard supply chain administration, order processing, and compliance documentation handling are sufficient to meet the contract's demands.

Key Terms & Unusual Conditions

Preferential Procurement (80/20 System): Evaluation uses an 80/20 scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. Full points for the goal category are granted exclusively to enterprises that are at least 51% owned by Black individuals.

Performance Security: Upon contract award, the successful bidder may be required to provide a performance guarantee (such as a bank guarantee or certified cheque) within thirty days to secure contractual obligations.

Delay Penalties: Late deliveries trigger financial deductions calculated at the current prime interest rate per calendar day of delay until actual fulfillment, ensuring timely service delivery.

Conflict of Interest & Anti-Collusion: Strict disclosure requirements apply regarding any personal or business relationships between bidders and Department of Health employees. Collusive bidding, cover-quoting, or failure to declare interests results in immediate disqualification and potential criminal referral.

Contract Termination & Restrictions: The purchaser may terminate the agreement for default, non-performance, or fraudulent conduct. Terminated suppliers may face a public sector trading restriction of up to ten years, recorded on the National Treasury's central database.