Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of standard disposable cups to Mosvold Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure the timely delivery of compliant, high-quality medical consumables while adhering to national preferential procurement frameworks and maintaining cost-effectiveness.

Scope

The contract covers the supply and delivery of 200 boxes of 250ml disposable cups, with each box containing 1,000 units. This is a single-delivery, once-off agreement with a quotation validity period of 90 days. Pricing must be firm and fully inclusive of all delivery costs to the hospital's designated location. The evaluation follows a strict three-stage process: administrative compliance, specification adherence, and price/preference scoring.

Technical Requirements

• Product Specifications: Polystyrene disposable cups with a 250ml capacity. Items must be new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited; all goods must retain a minimum shelf life of six months upon delivery.
• Packaging & Delivery: Goods must be securely packaged to prevent damage during transit and delivered in standardized boxes of 1,000 units. Delivery must occur within the timeframe stipulated upon contract award, with all transportation, handling, and insurance costs included in the quoted price.
• Quality & Compliance Standards: Supplies must conform to applicable South African National Standards (SANS/SABS). Bidders must confirm compliance on official forms and may be required to submit physical samples for verification against specifications. Testing and inspection costs remain the bidder's responsibility.
• Administrative & Contractual Compliance: Suppliers must be registered on the Central Supplier Database (CSD), hold valid SARS tax clearance, and submit all mandatory returnable documents (including SBD forms for conflict-of-interest disclosure and preference claims). Failure to meet any administrative or specification requirement results in immediate disqualification.

Skills Requirements

No specialized technical skills, professional certifications, or advanced qualifications are required for this tender. As the procurement involves standard, off-the-shelf disposable cups, bidders are only expected to demonstrate basic commercial capability. This includes financial stability, reliable logistics and distribution capacity, inventory management, accurate invoicing, and the ability to fulfill warranty obligations. Standard business registration and tax compliance are sufficient.

Explanation of Key Terms

80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. Full preference points are awarded exclusively to enterprises that are at least 51% owned by Black women. Bidders must submit verified proof (e.g., B-BBEE certificate or sworn affidavit) to claim these points.

Delay Penalties & Restriction Clauses: Late deliveries incur daily financial penalties calculated using the current prime interest rate applied to the value of undelivered goods. Persistent default, corrupt practices, or cover-quoting (submitting multiple bids through different entities to manipulate pricing) may result in termination and a restriction penalty, prohibiting the supplier from participating in public sector contracts for up to ten years.