Objectives

The primary objective of this tender is to procure two (2) new, unused electric tow tractors for Harry Gwala Regional Hospital. The equipment will enable the safe and efficient internal transport of goods, medical supplies, and departmental materials across hospital wards and facilities.

Scope

The scope encompasses a once-off supply contract for the delivery of two (2) units to the hospital premises. Key inclusions are:

• Supply, delivery, and handover of all specified goods at the designated site.
• Provision of a compatible battery charger with each unit.
• Adherence to all technical specifications, quality standards, and delivery timelines.
• Warranty coverage, provision of operation/maintenance manuals, and potential on-site training or commissioning support.

The contract falls under the provincial health department's standard quotation framework, with an estimated value not exceeding R500,000 (inclusive of all taxes).

Technical Requirements

Bidders must supply brand-new, current-model equipment that strictly meets the following specifications:

• Type: 3-wheeler heavy-duty tow tractor
• Battery Voltage: 36V
• Power: 4.6HP
• Battery Capacity: 244 AH
• Vehicle Weight (excl. battery): 1000 LBS
• Towing Capacity (flat, level ground): 10,000 LBS
• Maximum Gross Weight: 2800 LBS
• Required Accessories: Battery charger
• Quality Standard: New, unused, incorporating recent design/material improvements
• Validity: Products must remain valid for a minimum of six months upon delivery

Expired, refurbished, or second-hand items will be rejected. Bidders may be required to submit a product brochure as a sample for final verification.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. However, bidders must demonstrate standard commercial and logistical competencies, including:

• Proven capacity to source, manufacture, or distribute the specified goods within contracted timeframes.
• Ability to comply with relevant South African National Standards (SANS/SABS) and industry safety regulations.
• Operational and financial capability to manage delivery logistics, honor warranty terms, and provide after-sales support.
• Valid registration on the Central Supplier Database (CSD) and up-to-date tax compliance status.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific social goals. Full points (20) are awarded to enterprises at least 51% owned by Black persons with disabilities, subject to verified documentation.

SBD Declaration Forms: Standard government returnable documents (SBD 4 for conflict-of-interest disclosure, SBD 6.1 for preference claims) must be completed accurately. Misrepresentation or failure to disclose relationships with public officials results in automatic disqualification.

GCC & SCC: General and Special Conditions of Contract govern commercial terms, including 30-day payment cycles, performance security requirements, penalty deductions for delayed delivery (calculated at the prime interest rate), termination rights, and strict anti-collusion provisions. All prices must be firm and inclusive of delivery costs.

Sample Submission: Top-scoring responsive bidders may be requested to submit documentary or physical samples (e.g., brochures) for final specification verification before contract award.