Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a one-off provision of specialized wound care dressings to support clinical treatment at Ladysmith Regional Hospital. The procurement aims to ensure the timely delivery of high-quality, sterile medical products that meet strict health department standards while adhering to national preferential procurement policies.

Scope

The tender covers the supply of ten (10) boxes of Aquacel AG Wound Dressing. The contract is classified as a once-off supply with a quotation validity period of ninety (90) days. Successful bidders are responsible for delivering the goods directly to the hospital's designated facility. All delivered items must be fresh stock with a minimum remaining shelf life of six months upon delivery. Pricing must remain firm throughout the validity period, and all transportation and delivery costs must be fully included in the quoted price.

Technical Requirements

• Composition: Sodium carboxymethyl cellulose infused with 1% ionic silver.
• Dimensions: 20cm x 30cm per pad.
• Physical Properties: Sterile, flat, and non-woven pads.
• Regulatory Compliance: Suppliers must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the wholesale or distribution of medical devices.
• Quality Standards: Goods must comply with applicable SABS/SANS standards where relevant. Expired or second-hand products are strictly prohibited.
• Documentation: Bidders must submit updated CIPC registration documents, a B-BBEE status certificate or sworn affidavit, Central Supplier Database (CSD) compliance reports, and a SARS PIN for tax clearance validation.

Skills Requirements

No specialised labour or technical skills are explicitly mandated. However, suppliers must demonstrate operational capacity to manage medical device logistics, maintain ongoing regulatory compliance, accurately process public sector procurement documentation, and execute prompt deliveries. Familiarity with government procurement frameworks, including preference scoring mechanisms and anti-collusion regulations, is essential for successful participation.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points specifically for companies that are 100% owned by Black Africans. Claiming these points requires verifiable proof via the CSD report.

Cover-Quoting Prohibition: The institution will cross-verify bidder identities to prevent multiple companies from submitting competing quotes for the same opportunity. Engaging in cover-quoting is classified as fraud and may result in immediate disqualification and public sector trading restrictions.

Delay Penalties: Failure to deliver within the agreed timeframe triggers financial penalties calculated using the current prime interest rate, applied daily to the delayed portion until actual delivery occurs.

SAHPRA Licensing: This mandatory regulatory approval ensures that all supplied medical devices meet South Africa's safety, efficacy, and legal distribution standards, safeguarding patient health and institutional compliance.

Warranty & Performance Security: Standard clauses apply, including a twelve-month warranty from delivery acceptance. While performance security is stipulated in general conditions, it is not explicitly quantified for this low-value quotation and will only apply if specified in special contract conditions post-award.