Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-off provision of high-quality, disposable adult XL body bags to GJ Crookes Hospital. The procurement ensures the hospital maintains adequate stock of durable, hygienic, and specification-compliant containment products for clinical and mortuary operations.

Scope

The scope encompasses the supply and delivery of 800 units of Adult XL body bags to the designated hospital facility. This is a single-transaction contract with a 90-day quotation validity period and an estimated maximum value of R500,000 (inclusive of applicable taxes). All delivery costs must be factored into the quoted price. Supplied goods must be fresh stock with a minimum remaining shelf life of six months from the delivery date. Physical samples may be requested for pre-award quality verification.

Technical Requirements

• Material & Thickness: Manufactured from recycled plastic with a minimum thickness of 180 microns.
• Dimensions & Load Capacity: X-Large configuration measuring 2.2m × 1m, engineered to safely contain bodies weighing up to 200kg.
• Colour & Configuration: White body with black handles and a black U-shaped zipper featuring dual lockable sliders. The zipper must be positioned 15cm from the upper edge.
• Sealing & Waterproofing: Panels must be heat-bonded to form a secure, leak-proof seal when the zipper is fully engaged.
• Handle Specifications: Six reinforced carry handles, box-stitched using size 25 poly-cotton corespun thread, rated for a tensile strength of up to 200kg and designed for coordinated handling by six personnel.
• Zipper Reinforcement: Secured with size 25 poly-cotton corespun thread demonstrating a minimum breaking strength of 12 Newtons.
• Quality & Condition: Must be brand new, unused, and meet best-quality standards. Expired, damaged, or second-hand items will be rejected.

Skills and Compliance Requirements

Bidders must demonstrate administrative, legal, and logistical competence aligned with South African public procurement frameworks. Essential capabilities include:

• Registration & Financial Standing: Active verification on the Central Suppliers Database (CSD), valid SARS tax clearance status, and a current CIPC business registration certificate.
• Socio-Economic Verification: Ability to submit a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs) to substantiate ownership claims.
• Contractual & Operational Competence: Proficiency in adhering to the General Conditions of Contract (GCC), including warranty periods (12 months post-delivery), penalty structures for late delivery, performance security obligations, and formal dispute resolution protocols.
• Logistical Execution: Demonstrated capacity to fulfill the full order volume within agreed timeframes, manage product shelf-life compliance, and coordinate sample submissions without incurring costs to the purchaser.

Notable Procurement Terms

80/20 Preference Point System: Evaluation weighting allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people. Documentary proof must accompany the bid to claim these points.

Mandatory SBD Documentation: Bidders must complete prescribed Standard Bid Documentation forms, notably SBD 4 (Disclosure of Interest) to declare any personal or corporate ties to state employees, and SBD 6.1 (Preference Points Claim Form) to formally request socio-economic scoring.

Anti-Collusion & Cover-Quoting Policy: The department employs automated checks to detect multiple bids from affiliated entities. Submitting competing quotations under different company names constitutes fraudulent cover-quoting, resulting in immediate disqualification, potential contract termination, and possible exclusion from the public sector for up to ten years.