Objectives

The primary objective of this Request for Quotation is to secure competitive bids for the supply and delivery of specialized turf marking equipment to support municipal sports field maintenance operations. The procurement operates under a simplified threshold of less than R300,000 (inclusive of VAT).

Scope of Work

The municipality requires the supply and delivery of two categories of turf marking machines to a designated municipal depot. The order comprises:

• Four (4) Go-Line 30 turf marking machines or direct equivalents.
• Two (2) transfer wheel turf making machines.

Delivery must be completed within the stipulated lead time. Strict adherence to quoted pricing is enforced, as no post-submission price increases or adjustments will be approved.

Technical Requirements

Go-Line 30 Turf Marking Machines (Quantity: 4)

• 28-litre marking liquid tank
• 1.75-litre wash tank
• Three spray nozzles
• Heavy-duty pneumatic tyres
• Primary 12V 18AH heavy-duty battery
• Three additional spare batteries
• Compatible 12V 5AMP AC adaptor charger

Transfer Wheel Turf Making Machines (Quantity: 2)

• Interchangeable front line marking wheels (2.5cm, 5cm, 7.5cm, 10cm, or 12.5cm options)
• Large-tubed pneumatic tyres (250mm outer diameter × 90mm thickness)
• 13.8-litre paint fluid tank
• Welded steel tank with yellow powder-coated finish
• Solid rubber centre transfer wheel with a paint-optimising groove
• Tough aluminium internal and external marking wheels
• Drain plug for post-use emptying
• Adjustable handle heights with soft grips
• Approximate weight: 21kg per unit

Skills Requirements

As this is a standard goods-supply contract, no specialized technical or operational skills are mandated for the supplier. Bidders must demonstrate basic commercial capability to source, manufacture, or distribute compliant equipment and execute timely deliveries. Administrative proficiency is required to accurately complete mandatory municipal compliance documentation and declare statutory information.

Key Terms & Unusual Requirements

CSD Registration: Mandatory enrollment in the Central Suppliers Database, a national government registry used to verify supplier legitimacy and track procurement history.

Preferential Procurement Points: An 80:20 scoring system applies, where up to 20 points are allocated based on demographic ownership criteria (e.g., black women, youth, persons with disabilities, rural/township residents). Valid proof of eligibility must accompany the submission.

MBD Declarations: Standard municipal forms requiring sworn statements regarding conflicts of interest, past supply chain misconduct, tax compliance, and independent bid determination. False declarations may result in contract cancellation and legal action.

Letter of Good Standing: Required proof of compliance with compensation fund regulations and municipal council database registration.

Price Alterations Rule: Any modifications to submitted prices must be manually signed by the bidder; unsigned alterations will cause immediate disqualification.

Compliance & Submission Notes

All quotations must be completed in black ink, fully signed, and returned by the stipulated closing date and time. Late or incomplete submissions will be invalidated. Bidders must attach a Tax Compliance Certificate, Letter of Good Standing, and a completed preferential points claim form. All statutory levies and VAT must be clearly itemised.