Objectives

The primary objective is to procure certified medical-grade chemical supplies required for the in-house preparation of specific clinical formulations. These materials are essential for manufacturing Golytely Salts and 2% Chlorhexidine Wash, which are prescribed by medical officers for patient treatment within the provincial health facility.

Scope

The tender covers the supply and delivery of two chemical products to a designated hospital in KwaZulu-Natal. The required quantities are ten (10) containers of Sodium Sulphate Anhydrous Powder (500g each) and three (3) containers of 5% Chlorhexidine Gluconate Concentrate (5L each). The contract validity period is ninety (90) days. All pricing must be firm, inclusive of applicable taxes, and cover full delivery costs to the specified destination. Late submissions will be automatically rejected.

Technical Requirements

• All supplied items must be certified medical grade and comply with national pharmaceutical quality standards.
• Each unit must clearly display batch numbers and expiry dates.
• The expiry date must be a minimum of twelve (12) months from the date of delivery.
• Suppliers must hold valid regulatory approval from the national health products authority as an authorized manufacturer or wholesaler of medicines.
• Products must be new, unused, and free from defects.
• Quotations must be submitted on official government forms without retyping, accompanied by mandatory compliance documentation including Central Supplier Database verification, tax clearance status, and proof of financial capability or prior delivery experience.
• No samples are required, but failure to provide requested product scrutiny when directed will result in rejection.

Skills Requirements

While the tender does not mandate specialized technical personnel, successful bidders must demonstrate robust operational and regulatory compliance capabilities:

• Proven experience in supplying regulated medical or pharmaceutical-grade chemicals to public or private health institutions.
• Financial stability, evidenced by recent delivery records or a bank statement demonstrating liquidity covering at least forty percent (40%) of the quoted value.
• Proficiency in navigating South African public procurement frameworks, including mandatory disclosure declarations and preferential procurement scoring.
• Strong logistics and inventory management capabilities to ensure timely delivery within the stipulated validity window.

Clarification of Key Terms

SAHPRA Approval: A mandatory regulatory license issued by South Africa's health authority, confirming the supplier is legally permitted to manufacture, wholesale, or distribute medicinal products and medical devices.

Golytely Salts & 2% Chlorhexidine Wash: Specialized clinical preparations used for bowel cleansing and antiseptic washing procedures, respectively, requiring precise chemical inputs and strict quality control.

80/20 Preference Point System: A standard South African procurement scoring model allocating eighty points to price competitiveness and twenty points to socio-economic goals, specifically prioritizing fully South African-owned enterprises.

Cover-Quoting: A prohibited anti-competitive practice where multiple companies submit competing bids for the same opportunity. Detection results in immediate disqualification and potential restriction from public sector contracts.