Objectives

To engage a qualified service provider for comprehensive quarterly high-level cleaning across a provincial laundry facility over a three-year period. The primary aim is to maintain stringent hygiene standards, prevent fire hazards from accumulated lint and dust, ensure operational continuity, and guarantee full compliance with occupational health and safety regulations.

Scope of Work

• Execution of twelve (12) quarterly cleaning cycles spanning a three-year contract term.
• Deep cleaning of elevated and inaccessible areas, including window sills, ventilation ducting, light fittings, trunking, overhead pipes, hangers, and industrial machinery.
• Complete clearance of linen fluff, dust, and debris from floors and equipment surfaces.
• Mandatory collection and off-site disposal of all removed waste materials.
• Performance of tasks requiring work at heights and scaffolding setup within the designated laundry premises.

Technical Requirements

• Safety & Equipment Provision: Full adherence to national health and safety legislation. The contractor must independently supply all required safety apparatus, including scaffolding, fall-arrest harnesses, industrial vacuums, and personal protective equipment.
• Site Supervision: Deployment of a competent, experienced supervisor to monitor daily operations, enforce safety protocols, and manage cleaning crews.
• Mandatory Briefing: Physical attendance at a compulsory site meeting is required; non-attendance results in automatic disqualification.
• Administrative & Financial Compliance: Submission of all prescribed official quotation forms, SBD returnable documents, Central Supplier Database (CSD) verification, and company registration proof. All quoted prices must be firm, all-inclusive, and remain valid for the entire contract duration.
• Post-Award Verification: The highest-scoring bidder will be formally requested to submit a comprehensive Safety File detailing risk assessments, method statements, and compliance records before contract finalization.
• Preferential Procurement: Evaluation utilizes an 80/20 point system (80% price, 20% specific goals). Maximum preference points are reserved for enterprises 100% owned by Black African women.

Skills Requirements

• Proven expertise in industrial deep cleaning and lint/dust extraction methodologies.
• Certified or formally trained operatives proficient in safe working-at-heights practices and scaffolding assembly/disassembly.
• Strong project coordination and site management capabilities to deliver consistent quarterly service schedules.
• Thorough understanding of health, safety, and environmental compliance frameworks applicable to healthcare and textile processing environments.

Notes on Unusual or Complicated Terms

• High-Level Cleaning: Refers to intensive cleaning of elevated structural and mechanical components (e.g., ceiling ducts, overhead piping, lighting arrays) that necessitate specialized access equipment, fall-protection systems, and trained personnel due to height and accessibility constraints.
• Compulsory Site Meeting: A mandatory pre-bid orientation where physical presence is enforced; bidders who miss this session are immediately disqualified regardless of proposal quality.
• Safety File Submission: A conditional post-evaluation step where only the top-ranked bidder must provide detailed safety documentation for verification prior to contract award, ensuring risk mitigation before commencement.
• 80/20 Preference System: A statutory procurement evaluation model allocating 80 points to competitive pricing and 20 points to designated transformation goals, specifically prioritizing full ownership by Black African women to address historical economic disparities.
• Anti-Cover Quoting Enforcement: Strict regulatory prohibition against collusive bidding; entities submitting multiple quotes through affiliated or controlled companies face immediate disqualification and potential referral for fraud investigation.