Objectives

The primary objective of this tender is to engage a qualified contractor to supply and install security burglar guards at Hlabisa Hospital. The initiative aims to strengthen facility security for designated clinical and pharmacy units by providing durable, compliant trellis doors and window guards that meet municipal and healthcare infrastructure standards.

Scope of Work

The contract encompasses the once-off procurement, delivery, and professional installation of twelve (12) interior burglar guard units across two hospital locations:

• B Ward
• Mobile Pharmacy

The successful bidder assumes full responsibility for sourcing materials, transporting goods to the site, executing on-site installation, removing defective existing hardware, and completing formal handover procedures. The contract operates on a ninety (90) day validity period, with a standard warranty of twelve (12) months post-acceptance or eighteen (18) months from shipment, whichever expires first.

Technical Requirements

Bidders must strictly comply with the following engineering and installation specifications:

• Trellis Doors: Natural colour finish, engineered to glide on top and bottom track channels. Must feature dual locking mechanisms, be anchored using raw bolts, and permit complete entrance opening. Fixed dimensions: 1300mm x 2070mm. The contractor must extract and replace three (3) faulty mortice locks with identical make and specifications.
• Aluminum Windows & Trellis Guards: Fabricated to precise site measurements. Required quantities and dimensions include three (3) units at 1490mm x 940mm for the mobile clinic and eight (8) units at 1810mm x 480mm for B Ward. Contractors bear full liability for measurement verification; incorrectly sized units will be rejected.
• Quality Assurance: All supplied goods must be brand new, unused, and compliant with applicable South African National Standards (SANS/SABS). Products must exhibit no defects in design, materials, or workmanship under normal operational conditions.
• Delivery & Installation: Quoted prices must be all-inclusive, covering freight, handling, and on-site fitting. Installation must occur at the designated hospital premises.
• Post-Completion Documentation: Payment finalisation requires submission of a unit-by-unit service report, an original tax invoice, and a signed site handover certificate.

Skills Requirements

Bidders must demonstrate the following technical competencies and administrative capabilities:

• Construction Competency: Valid CIDB 1GB contractor registration accompanied by a current letter of good standing, proving foundational capability in general building and security installations.
• Regulatory & Financial Standing: Active Central Supplier Database (CSD) registration, valid SARS tax clearance, and updated CIPC incorporation documents. VAT registration is required if applicable.
• Transformation Compliance: Submission of a valid BBBEE certificate or sworn affidavit. Full preference points are reserved for enterprises that are at least 51% Black-owned.
• Operational Reliability: Demonstrated capacity to execute similar projects without prior defaults. Bidders with documented histories of unexplained delivery failures will be deemed non-responsive.
• Administrative Proficiency: Ability to correctly complete all mandatory procurement forms, including Bidder’s Disclosure (SBD 4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and the Preference Points Claim Form (SBD 6.1).

Explanation of Unusual or Complicated Terms

• CIDB 1GB: Denotes the Construction Industry Development Board’s grading classification for general building contractors. Grade 1GB certifies eligibility for building contracts valued up to R5 million, confirming baseline competency in structural fabrication and security installations.
• 80/20 Preference Point System: A standard South African public procurement evaluation framework where 80 points are awarded for competitive pricing and 20 points are allocated for socio-economic transformation goals (specifically, 51% Black ownership). This balances fiscal efficiency with national development targets.
• Raw Bolts: Heavy-duty direct-fixing anchors designed to secure fixtures directly into concrete or masonry substrates without requiring secondary framing, sleeves, or chemical adhesives.