Objectives

The primary objective of this quotation is to engage a qualified service provider to perform after-service repairs and component replacements on a borehole pump system at Hlabisa Hospital, KwaZulu-Natal Province. The project aims to restore reliable water supply functionality by systematically addressing mechanical and electrical faults through targeted equipment upgrades.

Scope of Work

The successful bidder will execute a complete replacement of specified borehole components at the designated location. The scope encompasses:

• Replacement of a 2.2 kW borehole pump (HM maximum head 164m, Q max 1.67 l/sec, model SVM 100/27).
• Replacement of a 2.2 kW 400V borehole motor (DAB brand).
• Installation of 40 metres of HDPE pipe, Class 16.
• Replacement of 100 metres of submersible 4-core borehole pump cable.
• Replacement of a borehole base plate and fittings sized at 40 mm.
• Installation of a 1½-inch non-return valve sized at 40 mm.
• Replacement of 105 metres of stainless steel wire rope (wire-suspended rope).

Project finalization requires submission of a detailed service report, a signed and stamped scheduler checklist, an original tax invoice, and a formal site handover document.

Technical Requirements

Bidders must comply with the following technical and contractual standards:

• All supplied components must be new, unused, current models, and free from manufacturing or workmanship defects.
• Quoted prices must be firm and remain valid for a minimum of 90 days.
• A warranty of twelve (12) months from delivery/acceptance, or eighteen (18) months from shipment, whichever is earlier, applies to all replaced items.
• All delivery, installation, and incidental costs must be fully inclusive in the quoted price.
• Compliance with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) is mandatory.
• Tax compliance must be verified through the Central Suppliers Database (CSD) and SARS PIN validation.
• Evaluation utilizes an 80/20 preference point system, weighting 80 points for price and 20 points for socio-economic goals.

Skills and Qualifications Requirements

To demonstrate capability and regulatory compliance, bidders must submit the following mandatory documentation:

• Valid CIDB 1ME contractor registration.
• A current CIDB letter of good standing.
• A fully signed completion certificate proving prior execution of identical borehole pump repair services at another facility.
• An Electrical Artisan Certificate for the technician deployed on-site.
• Updated CIPC registration documents.
• Proof of ownership structure (BBBEE certificate and ID copies) to substantiate preference point claims for South African-owned enterprises.

Notes on Unusual or Complicated Terms

CIDB 1ME Grading: A Construction Industry Development Board classification for contractors specializing in mechanical and electrical works, indicating their assessed financial turnover and operational capacity to execute such projects safely and efficiently.

GCC & SCC: Standardized government contract frameworks. The GCC outlines universal legal, procedural, and risk-management obligations, while the SCC provides project-specific amendments that legally override conflicting general clauses.

SBD Forms: Mandatory Standard Bidding Document templates prescribed by National Treasury to ensure transparency, covering declarations of interest, tax clearance, and preference point substantiation.

80/20 Preference Point System: A procurement evaluation methodology where 80% of the total score is determined by the submitted price, and 20% is awarded based on meeting specific socio-economic targets, primarily promoting historically disadvantaged or locally owned businesses.