Objectives

The primary objective is to procure 250 indigenous trees in 10-litre containers for the Department of Tourism. The procurement aligns with national public finance legislation, prioritizing cost-effectiveness while advancing economic transformation through structured preferential procurement for historically disadvantaged suppliers.

Scope

Bidders must supply the following five indigenous tree species, each in 10-litre containers, with a mandatory quantity of 50 units per species:

• Olea Africana (Wild Olive)
• Halleria Lucida (Tree Fuchsia)
• Buddleja Saligna (False Olive)
• Harpephyllum caffrum (Wild Plum)
• Combretum Krausii (Forest Bush Willow)

The bid must cover the entire scope; partial quotations will be rejected. Prices must be quoted excluding VAT unless the supplier is VAT-registered, in which case 15% VAT applies. Suppliers must specify the planned delivery period in days from the date of order issuance.

Technical Requirements

• Submission of fully completed, signed, and sequentially ordered Standard Bidding Documents (SBD), including the SBD4 Bidder’s Disclosure form.
• Valid Tax Compliance Status (TCS) PIN issued by SARS or an active Central Supplier Database (CSD) number.
• Proof of company registration, shareholder certificates, certified identity documents, and a full CSD report to verify ownership structures.
• Explicit statement of the price quotation validity period post-closing date.
• Strict adherence to the prescribed document annexures; missing proofs result in zero points for specific goals.
• Goods must match purchase order specifications; non-compliant deliveries may be returned at the supplier’s expense.

Skills Requirements

No specialized technical qualifications, horticultural certifications, or prior project experience are explicitly mandated. The requirement focuses on standard commercial and logistical capabilities to source, handle, and deliver healthy, specification-compliant nursery stock within the agreed timeframe. Basic supply chain and fulfillment competence is sufficient.

Key Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for socio-economic goals. Points are distributed as follows: up to 6 for women ownership, up to 12 for black ownership, and up to 2 for qualifying small or micro enterprises (SMMEs). Points are only awarded if equity ownership reflects active management involvement and day-to-day operational control.

Historically Disadvantaged Individuals (HDI): Legally defined under South African procurement policy to include citizens who lacked voting rights before 1994, women, and persons with permanent physical, mental, or sensory disabilities.

Deadlock Resolution: If total evaluation scores tie, the bidder with higher specific goal points wins. Further ties are resolved by random drawing of lots.

POPIA Compliance: Personal information submitted will be processed confidentially in accordance with the Protection of Personal Information Act, with explicit consent granted for further processing and public domain placement as required by statutory transparency obligations.

Restrictive Practices & Declarations: Collusive bidding, false disclosures, undisclosed conflicts of interest, or failure to independently arrive at pricing results in automatic disqualification. Violations may be reported to competition authorities and anti-corruption agencies, potentially leading to blacklisting for up to ten years.