Tender Summary: Card Family Planning

Objectives

The primary objective is to procure and deliver printed family planning informational cards to Harry Gwala Regional Hospital. The cards are intended to support patient education, awareness, and counselling regarding family planning services within the KwaZulu-Natal Department of Health.

Scope

• Item: Family Planning Cards
• Quantity: 800 packets, each containing 250 cards
• Delivery Location: Harry Gwala Regional Hospital
• Contract Duration: Once-off supply
• Quotation Validity: 90 days
• Evaluation Model: 80/20 preference point system (80% price-based, 20% socio-economic goals)

Technical Requirements

• Printing: Double-sided printing in black ink only; all content must be in English.
• Dimensions & Substrate: 135mm x 378mm; manufactured on El Toro Litho 200 GSM board.
• Cover: Front cover must be clearly labelled to indicate contents and item number.
• Packaging: 250 cards per packet, securely packed in A3-sized cartons.
• Quality & Shelf Life: Goods must be new, unused, and possess a minimum remaining validity of six months upon delivery.
• Compliance: Strict adherence to the published specification is mandatory; any deviation results in disqualification.
• Sample Verification: The three highest-scoring bidders will be required to submit physical samples for inspection prior to final award.
• Pricing & Logistics: All delivery costs must be embedded in the quoted price; only firm, fixed pricing is acceptable.

Skills Requirements

No formal professional qualifications or specialised trade certificates are explicitly required. Bidders must demonstrate proven operational capacity in commercial offset/digital printing, quality control, bulk packaging, and logistics management. Compliance with standard public sector supply chain documentation, including tax clearance verification and Central Suppliers Database registration, is mandatory.

Explanation of Unusual or Complicated Terms

• El Toro Litho 200 GSM: A premium-grade paperboard weighing 200 grams per square metre, selected for its rigidity, smooth finish, and ability to reproduce high-quality prints without warping.
• 80/20 Preference Point System: A South African public procurement evaluation framework where 80% of the total score is awarded for competitive pricing, and 20% is reserved for designated transformation goals (in this case, enterprises owned by youth).
• SBD 4 & SBD 6.1: Standardised government declaration forms. SBD 4 mandates full disclosure of any conflict of interest or state-employment relationships, while SBD 6.1 is used to claim preference points for specific socio-economic objectives.
• GCC & SCC: General and Special Conditions of Contract. These outline binding legal obligations, including a 12-month warranty period, penalty calculations for delayed deliveries (based on prime interest rates), dispute resolution protocols, and termination clauses.