Objectives

The primary objective is to procure a once-off supply of printed request forms for Computed Tomography (CT) scans to Harry Gwala Regional Hospital. These forms enable healthcare professionals to formally order imaging tests within the facility.

Scope

• Item Description: Forms CT Scan.
• Quantity: 700 pads, where each pad contains 250 units.
• Packaging Structure: Items must be grouped into packets of 250 units. Each box must contain 20 packets. All items must be boxed.
• Delivery Destination: Harry Gwala Regional Hospital.
• Contract Period: Once-off delivery.
• Submission Method: Quotations must be deposited in the designated blue tender box or submitted electronically by the closing date and time.

Technical Requirements

• Printing: Forms must be printed on both sides using black ink only.
• Dimensions: 297mm x 615mm.
• Material: White paper with a grammage of 46 GSM.
• Construction: Perforated at intervals of 205mm and 410mm; folded twice.
• Imprint: Must display the CPS Category Number, the latest order number/date, and the bidder's reference.
• Labeling: Labels indicating the category number must be affixed to all packets and boxes.
• Quality Standards: Products must be new; used or second-hand items are prohibited. Expired products will be rejected; supplies must have a minimum validity of six months.
• Samples: Physical samples are mandatory. The top three scoring bidders will be requested to submit samples via email for evaluation against specifications.
• Pricing: Prices must be firm for the contract period and inclusive of VAT if the bidder is a VAT vendor.

Skills and Capability Requirements

• Manufacturing Capability: Bidders must demonstrate the ability to produce custom-printed forms adhering to strict dimensional, material, and finishing specifications, including perforation and folding.
• Administrative Competence: Bidders must be capable of completing all mandatory returnable documents accurately, including the Bidder's Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), and Official Price Page.
• Registration and Compliance: Bidders must be registered on the Central Suppliers Database (CSD) and maintain tax compliance verified via a SARS PIN.
• Financial Standing: Bidders must exhibit financial stability to execute the once-off contract without disruption.
• Youth Ownership Verification: Bidders claiming preference points for youth-owned enterprises must provide documentary proof of identity and ownership structure.

Key Terms and Definitions

• CPS Cat. No.: Central Procurement Specification Category Number, a standardized code used by government entities to identify specific goods and ensure consistency.
• SBD 4: Standard Bidding Document 4, a declaration requiring bidders to disclose any conflict of interest or personal/professional relationships with employees of the procuring institution.
• 80/20 Preference System: An evaluation methodology where 80 points are allocated for price competitiveness and 20 points for specific social goals, such as promoting enterprises owned by youth.
• Pad 250: A stack of 250 sheets bound together, typically at the top, allowing for the easy removal of individual forms.
• Perforated/Fold 2: Perforation refers to scored lines allowing the paper to be torn cleanly; "Fold 2" indicates the form must be folded two times prior to packaging.
• o/n date: Order Number date, referring to the date associated with the specific procurement order referenced on the form.