Objectives

The primary objective of this tender is to secure a reliable supplier for a one-off provision of high-quality replacement pillar tap heads to support routine maintenance and repair operations at RK Khan Hospital. The procurement aligns with public sector supply chain management principles, emphasizing value for money, regulatory compliance, and socio-economic transformation through targeted preference point allocation.

Scope

The tender covers the supply and delivery of 100 units of pillar tap heads to RK Khan Hospital. This is a once-off goods contract with a quotation validity period of 90 days. The successful bidder will be responsible for delivering the specified items to the hospital’s designated location, ensuring all products meet stringent quality, certification, and compatibility standards. Pricing must be firm and all-inclusive, covering delivery costs to the prescribed destination.

Technical Requirements

• Product Specification: Pillar tap heads, ½ inch (15mm) size, chrome silver finish.
• Material & Construction: Heavy-duty chrome-plated solid brass; heavy pattern head with grub screw fixing.
• Components: Supplied as complete single units including ½” rubber washer, rubber O-ring, jumper, and star-type head.
• Compatibility: Must fit ½” Cobra pillar type bases.
• Certification & Origin: Must comply with SANS 226 and be locally manufactured.
• Condition: New, unused, non-second-hand products with a minimum remaining validity of six months upon delivery.
• Packaging: Individually boxed.
• Documentation: Bidders must explicitly state the brand offered and attach relevant catalogues or product samples.

Skills and Business Requirements

• Mandatory registration and verification on the Central Suppliers Database (CSD).
• Valid Broad-Based Black Economic Empowerment (BBBEE) certificate.
• Active tax compliance status validated via SARS PIN.
• Completion of all mandatory standard bidding documents, including SBD 4 (Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form).
• Firm pricing valid for 90 days, inclusive of VAT where applicable.
• Compliance with General and Special Conditions of Contract, including a warranty period of 12 months post-delivery or 18 months from shipment, whichever occurs first.
• Ability to furnish performance security within 30 days of contract award.
• Strict adherence to submission protocols: physical delivery to the designated tender box before the closing time; electronic or faxed submissions are invalid.

Unusual or Complicated Terms

• SBD 4 Full Disclosure Requirement: Bidders must declare any personal, familial, or business relationships with any employee of the KwaZulu-Natal Department of Health, regardless of whether that employee is directly involved in the procurement process. Failure to disclose results in automatic disqualification and may be treated as a false declaration or fraud.
• 80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals, specifically targeting enterprises owned by youth. Bidders must submit verifiable proof of youth ownership to claim these points.
• Prohibition of Cover-Quoting: Submitting multiple quotations through affiliated, related, or overlapping companies for the same bid is strictly prohibited. This practice is classified as corruption and acquisition fraud, leading to immediate disqualification and potential restriction from public sector contracts for up to ten years.
• Delay Penalties & Termination Clauses: Late delivery incurs daily financial penalties calculated using the current prime interest rate applied to the delayed portion of the contract value. Persistent failure to perform may trigger contract termination, cost recovery claims, and placement on the Register for Tender Defaulters.