Objectives

To procure, produce, and deliver marketing materials for the KwaDukuza Municipality in accordance with municipal supply chain management regulations, while advancing local economic participation and transformation goals.

Scope

The tender covers the end-to-end provision of marketing materials, including design, production, and delivery within the KwaDukuza jurisdiction. Bidders must demonstrate operational presence within the municipality and hold at least 51% EME or QSE black ownership to qualify for specific goal scoring. The municipality reserves the right to accept any portion or entirety of submitted quotes and will not bind itself to the lowest bid.

Technical Requirements

• Mandatory registration and verified status on the Central Supplier Database (CSD).
• Proof of non-arrears for municipal services (water, electricity, rates) or an affidavit confirming prepaid supply systems.
• Clean record on the National Treasury’s Defaulters Database.
• Strict submission protocol: quotes must be stapled, placed in sealed envelopes, clearly labelled “CQ 4314/09 MARKETING MATERIAL”, and physically deposited in the designated SCM Unit collection box by 12:00 on 28 September 2026. Electronic, faxed, or late submissions will be rejected.
• Written declaration confirming the bidder is not employed by any organ of state.
• Submission of verifiable proof for ownership and transformation claims to secure specific goal points.

Skills Requirements

While not explicitly itemised, bidders must demonstrate:

• Proven capability in graphic design, print production, quality control, and inventory management for promotional collateral.
• Logistics and distribution expertise to ensure timely delivery across the municipality.
• Administrative competence in compiling compliance documentation, including CSD verification, municipal clearance certificates, and ownership affidavits.
• Ability to navigate municipal procurement procedures, meet rigid submission deadlines, and adhere to formal packaging and labelling standards.

Explanation of Unusual or Complicated Terms

• EME (Emerging Market Enterprise): A small business with an annual turnover below a prescribed threshold, prioritised under government transformation policies.
• QSE (Qualifying Small Enterprise): A smaller business category that qualifies for preferential procurement treatment based on size and ownership structure.
• Affirmative Business Enterprises: Businesses owned by individuals previously disadvantaged under apartheid, granted preference to advance economic redress and equity.
• Closed Quotes: A streamlined procurement method where pre-invited suppliers submit sealed bids by a fixed deadline; evaluation combines price competitiveness and transformation scoring.
• CSD Verification: A mandatory national registry check that confirms a supplier’s tax compliance, banking details, legal standing, and historical performance.