Objectives

The primary objective is to procure and deliver compliant, high-quality mortuary and hospital transport equipment to Benedictine Hospital under the KwaZulu-Natal Department of Health. The tender ensures safe, hygienic, and efficient handling of deceased persons and hospital linen while adhering to public sector procurement regulations, including preferential scoring mechanisms designed to advance economic transformation.

Scope

This is a one-off supply and delivery contract encompassing:

• One electric mortuary trolley for body lifting and transfer
• One indoor body transportation trolley (mortuary washing and preparation table)
• Ten heavy-duty hospital linen trolleys

The scope extends beyond mere delivery to include on-site installation, commissioning, operator training for mortuary staff, provision of operating and maintenance manuals, warranty coverage, and after-sales technical support. All supplied goods must be new, unused, and possess a minimum product validity of six months upon delivery. Pricing must be firm, VAT-inclusive where applicable, and fully inclusive of all delivery costs to the prescribed hospital destination.

Technical Requirements

Each item must strictly adhere to detailed engineering and hygiene specifications:

• Electric Mortuary Trolley: Constructed from AISI/SUS 304 stainless steel with a minimum 200 kg load capacity. Features an electrically powered scissor-lift mechanism (400–2,000 mm height adjustment), rechargeable maintenance-free battery, hand/remote controls, four heavy-duty swivel casters with braking, positive tray locking, fluid drainage design, and emergency stop functionality. Must safely interface with existing mortuary refrigeration racks and include conformity/safety documentation.
• Body Transportation In-Door Trolley: Grade 304 stainless steel construction with a 1.5–1.6 mm thick seamless worktop. Approximate dimensions of 2,000–2,140 mm × 760–800 mm × 850–900 mm. Includes raised perimeter edges, sloped surface with integrated drain outlet, heavy-duty cross-braced frame, four swivel castors (minimum two lockable), non-marking wheels, and a minimum 250 kg safe working load. Requires hygienic, corrosion-resistant finishes with smooth welded joints.
• Linen Trolley: White, heavy-duty aluminium or equivalent corrosion-resistant material. Features a fully enclosed large-capacity compartment with a hinged lid opening up to 270°, secured by two front lever locks. Equipped with an ergonomic push handle, four non-marking castors, and a full perimeter protective bumper. Surfaces must resist routine hospital disinfectants and allow easy cleaning.
• General Compliance: All items require SABS approval or equivalent quality standards. Bidders must submit official quotation forms, complete all mandatory returnable documents, maintain valid Central Suppliers Database (CSD) registration, and provide SARS tax clearance. Late submissions, expired products, or second-hand goods will be rejected.

Skills Requirements

While not explicitly listed as standalone competencies, successful bidders must demonstrate:

• Technical expertise in manufacturing or supplying certified medical and mortuary-grade equipment
• Capability to perform on-site installation, commissioning, and load testing (demonstrating 200 kg and 250 kg capacities respectively)
• Ability to deliver comprehensive operator and maintenance training to hospital personnel
• Provision of preventive maintenance schedules, guaranteed spare parts availability, and responsive after-sales technical support
• Familiarity with healthcare hygiene standards, infection control protocols, and hospital workflow requirements

Unusual or Complicated Terms & Services

• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points specifically for companies that are at least 51% owned by Black people. Proof via a valid BBBEE certificate or sworn affidavit is mandatory to claim these points; failure to submit proof results in zero points for this category.
• Government Contractual Framework: The tender operates under strict General and Special Conditions of Contract, including performance security requirements, prime interest rate penalties for delayed delivery, and potential ten-year procurement bans for fraudulent or corrupt practices.
• Mandatory Returnable Documents: Bidders must complete standardized South African government forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims). Failure to submit any required administrative or compliance documents results in immediate disqualification.
• CSD & Tax Compliance Verification: Registration on the national Central Suppliers Database and proof of tax compliance are compulsory. Offers lacking verified status will be rejected prior to technical or financial evaluation.