Objectives

The primary objective of this tender is to procure and install high-quality curtains for RK Khan Hospital, ensuring compliance with provincial health facility standards while achieving value for money through a transparent, regulated procurement process.

Scope

• Procurement Item: Supply of Curtains & Installation
• Quantity: 13 units
• Delivery Site: RK Khan Hospital, KwaZulu-Natal
• Contract Duration: Once-off execution
• Quote Validity: 90 days from closing date

Technical Requirements

• Goods must conform to applicable SANS/SABS specifications and be brand new, unused, and free from design, material, or workmanship defects.
• All products must retain a minimum validity period of six months upon delivery; expired or second-hand items are strictly prohibited.
• Quoted prices must be firm, all-inclusive, and cover delivery, installation, VAT (if registered), packaging, and all incidental services.
• A warranty of twelve (12) months post-delivery or eighteen (18) months from shipment applies, whichever expires first.
• Bidders must submit a valid BBBEE certificate and a sworn affidavit/certificate bearing the SANAS logo.
• Tax compliance status must be verified and active on both the Central Suppliers Database (CSD) and SARS systems.
• Official quotation forms must be used verbatim; retyping is prohibited, though signed photocopies are acceptable.

Skills Requirements

• Proven capability to source, manufacture, or distribute hospital-grade curtains that meet provincial health specifications.
• Logistical and operational capacity to transport, handle, and safely install curtains at the designated hospital location.
• Competence in executing public sector supply chain obligations, including performance security provision, warranty servicing, and adherence to strict delivery timelines.
• Administrative proficiency to complete mandatory compliance forms (SBD 4 for conflict of interest, SBD 6.1 for preference claims) and maintain accurate financial and regulatory documentation.

Notable Terms & Conditions

• Preference Point System (80/20): Evaluation uses an 80/20 scoring model where 80 points are awarded for price and 20 points for specific goals. The full 20 points are allocated exclusively to enterprises manufacturing or producing within KwaZulu-Natal. Claiming these points requires a completed SBD 6.1 form with verifiable proof.
• Disclosure of Interest (SBD 4): Bidders must declare any personal, familial, or business relationship with any employee of the KwaZulu-Natal Department of Health. Undisclosed relationships constitute a false declaration and result in immediate disqualification.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or controlled companies is classified as cover-quoting. This is treated as fraud/corruption and leads to automatic disqualification and potential blacklisting.
• Performance Security & Delay Penalties: Successful bidders must provide performance security within thirty days of award. Late delivery incurs daily penalties calculated at the current prime interest rate. Persistent failure to perform may trigger contract termination and a restriction from public sector contracts for up to ten years.
• Compulsory Briefing Session: Attendance at a mandatory briefing is required. Absence without prior authorization results in automatic disqualification from the evaluation process.