Tender Summary: Wooden Crutches & Rubbers

Objectives

The primary objective of this procurement is to secure a reliable, one-off supply of essential mobility aids to support patient rehabilitation and daily living activities at the KwaMashu Community Health Centre.

Scope

• Procurement Type: One-off supply of goods.
• Items & Quantities:
• 400 units of Wooden Crutches (Medium)
• 400 units of Wooden Crutches (Large)
• 500 units of Rubber Tips/Blocks (for walking sticks and crutches)
• Delivery Location: KwaMashu Community Health Centre.
• Contract Period: Once-off delivery upon contract award.
• Quotation Validity: 90 days from the closing date.
• Packaging: Crutches must be supplied in boxes of 20 units each.

Technical Requirements

Bidders must supply new, unused products that strictly adhere to the following specifications:

• Medium Wooden Crutches: Must feature a cushioned underarm pad and heavy-duty non-slip rubber treads. Maximum load capacity: 150 kg. Height range: 155 cm to 172 cm. Overall length: 109 cm to 130 cm.
• Large Wooden Crutches: Must feature a cushioned underarm pad and heavy-duty non-slip rubber tips. Maximum load capacity: 150 kg. Height range: 165 cm to 198 cm.
• Rubber Tips: 22 mm diameter rubber tips equipped with washers. Delivery is scheduled for the contract activation stage.
• Quality & Condition: All items must be brand new, unused, and free from defects. Expired or second-hand products are strictly prohibited. Goods must comply with applicable South African National Standards (SANS/SABS) where relevant.
• Pricing: Quoted prices must be firm, inclusive of all delivery costs to the designated facility, and inclusive of VAT if the bidder is a registered vendor.

Skills & Capability Requirements

No specialized technical or clinical skills are mandated for this supply contract. Bidders are expected to demonstrate standard commercial and logistical competencies, including:

• Proven ability to source, package, and deliver specified medical aid quantities within agreed timeframes.
• Mandatory registration and verification on the Central Suppliers Database (CSD) with a compliant tax clearance status.
• Capacity to accurately complete and submit all statutory returnable documents, including financial declarations and preference point claims.
• Financial stability to fulfill the once-off delivery obligation without interruption.

Key Terms & Conditions Explained

The following terms are integral to this procurement process and require careful attention:

• SBD 4 (Bidder Disclosure): A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. This prevents conflicts of interest and ensures transparency. Failure to disclose correctly results in automatic disqualification.
• SBD 6.1 (Preference Points Claim Form): Used to claim points under the Preferential Procurement Policy Framework Act. This tender uses an 80/20 scoring system (80 points for price, 20 points for specific goals). The 20 points are allocated exclusively to enterprises physically located in the Ethekwini District to stimulate local economic participation.
• Cover-Quoting Prohibition: Submitting multiple quotations for the same item under different company names, partnerships, or sole proprietorships is strictly forbidden. This practice is classified as fraudulent collusion and leads to immediate disqualification and potential sector-wide restrictions.
• Performance Security & Warranty: The successful bidder must furnish performance security within 30 days of contract award. All supplied goods carry a manufacturer's warranty of 12 months from delivery acceptance or 18 months from shipment, whichever expires first, covering defects in design, materials, or workmanship.
• Penalties for Delay: Late deliveries incur financial penalties calculated using the current prime interest rate per day of delay. Persistent failure to deliver may result in contract termination and procurement of substitute goods at the supplier's expense.