Tender Summary: Blood Gas Syringe – Heparinised 2/3ml

Objectives

The primary objective is to secure a reliable, compliant supplier capable of delivering high-quality medical consumables to support clinical diagnostics at Ngwelezane Hospital. The procurement aims to ensure uninterrupted availability of specialised syringes for accurate blood gas analysis while adhering to provincial health department procurement regulations and preferential procurement policies.

Scope

The tender covers the one-time supply of 18,000 units of 2/3ml heparinised blood gas syringes. The contract is structured as a single delivery event with a quotation validity period of 90 days. All logistics, including transportation and unloading at the hospital’s designated receiving point, must be factored into the quoted price. The evaluation follows a strict three-stage process: administrative compliance, technical specification verification, and price/preference scoring.

Technical Requirements

• Product Specifications: Syringes must be explicitly designed for blood gas sampling, featuring a 2/3ml capacity and pre-treatment with anticoagulant solution.
• Quality & Standards: All items must carry SABS approval and fully comply with applicable SANS/SABS medical device specifications.
• Condition & Shelf Life: Goods must be brand new, unused, and retain a minimum validity period of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Pricing Structure: Quotes must be firm and all-inclusive. VAT is only applicable if the supplier is a registered VAT vendor.
• Compliance Documentation: Bidders must submit all mandatory returnable forms, including official quotation templates, price schedules, and conflict-of-interest declarations.

Skills & Qualification Requirements

• Regulatory Licensing: Suppliers must provide a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Business Registration: Current CIPC registration documents are mandatory for all participating entities.
• Tax & Financial Verification: Proof of tax compliance via the Central Supplier Database (CSD) and a valid SARS PIN must be submitted to confirm financial standing.
• Preferential Procurement Claims: To qualify for the 20 points allocated to specific goals, bidders must complete the SBD 6.1 form and attach a CIPC-issued ownership certificate demonstrating 100% South African ownership.
• Conflict of Interest Disclosure: Completion of the SBD 4 declaration is compulsory to identify any personal, familial, or business ties with KwaZulu-Natal Department of Health officials.

Notes on Unusual or Complicated Terms

• Heparinised Syringes: These are specialised diagnostic tools pre-coated with heparin, an anticoagulant that prevents blood samples from clotting prior to laboratory analysis for arterial or venous blood gases.
• SABS Approval: Indicates mandatory compliance with South African national standards governing the safety, performance, and quality control of medical consumables.
• 80/20 Preference Point System: A government scoring model where 80 points are awarded based on competitive pricing, and 20 points are exclusively reserved for promoting 100% South African-owned enterprises.
• Once-Off Contract: Refers to a single-purchase transaction rather than a framework or recurring supply agreement, simplifying delivery timelines, payment cycles, and warranty obligations.