Objectives

The primary objective of this tender is to secure a reliable supplier for medical-grade sterile packaging materials to support clinical and sterile service department operations at Nkandla District Hospital. The procurement aims to ensure timely delivery of compliant products while adhering to public sector preferential procurement regulations and maintaining strict quality and safety standards.

Scope

The tender covers a once-off supply and delivery of five (5) Steri-Peel Paper Rolls to Nkandla District Hospital in KwaZulu-Natal. The contract is immediate upon award, with quotation validity maintained for ninety (90) days. All transportation, handling, and delivery costs to the prescribed hospital location must be included in the quoted price. The procurement follows a structured five-stage evaluation process, culminating in sample verification and potential price negotiations.

Technical Requirements

• Dimensions: 150mm width by 70 metres length per roll.
• Material Composition: Transparent film front for clear content visibility combined with medical-grade paper backing to maintain a sterile barrier until point of use.
• Sterilization Compatibility: Must withstand steam, ethylene oxide (EO), and plasma sterilization methods without compromising integrity.
• Sealing Design: Strong peel-seal construction engineered to minimise fibre tearing and contamination risk; must be compatible with standard heat sealers.
• Compliance Standards: Manufactured in accordance with ISO 11607 sterilization packaging standards.
• Product Condition: Goods must be brand new, unused, and retain a minimum shelf life of six months upon delivery.
• Sample Submission: Physical samples will be requested from the highest-scoring bidders for objective technical evaluation. Failure to submit compliant samples may result in disqualification or re-tendering.

Skills and Qualification Requirements

Bidders must demonstrate administrative, financial, and operational capacity through mandatory documentation and compliance checks:

• Valid CIPC registration certificate confirming legal business existence.
• Active Central Suppliers Database (CSD) summary report with successful verification.
• BBBEE certificate or legally binding sworn affidavit.
• SAHPRA certificate demonstrating regulatory compliance for medical packaging supplies.
• Tax compliance verification via SARS PIN validation; non-compliant tax status results in automatic disqualification.
• Proven delivery capacity with no history of unexplained defaults or performance failures.
• Completion of all official quotation forms, including Bidder’s Disclosure (SBD4), General Conditions of Contract, Special Conditions of Contract, and Preference Points Claim Form (SBD6.1).

Key Terms and Unusual Requirements

Steri-Peel Paper Rolls: A specialized dual-material medical packaging product designed to preserve sterility during storage and processing while allowing visual inspection of enclosed surgical instruments, dressings, or consumables. The transparent film and breathable paper backing work together to maintain a validated sterile barrier until the package is intentionally opened.

80/20 Preference Point System: An evaluation model where eighty points are allocated for price competitiveness and twenty points for specific socio-economic goals. Full preference points are awarded exclusively to enterprises at least fifty-one percent owned by Black women.

Sample-Driven Evaluation: Unlike standard price-based awards, this tender mandates physical sample testing for top-ranked bidders. This ensures real-world compliance with sealing strength, sterilization compatibility, and material integrity before contract award.

Cover-Quoting Prohibition: The institution actively monitors for collusive bidding where multiple entities submit competing quotes on behalf of a single company. Verification processes will identify overlapping ownership or control, resulting in immediate disqualification and potential restriction from public sector contracts.

Strict Administrative Compliance: Quotations failing any of the five mandatory evaluation stages—including incomplete forms, missing certificates, late submission, or expired/second-hand goods—are automatically deemed non-responsive and excluded from further consideration.