Tender Summary: Supply & Deliver Circular Stapler 28mm & 32mm

Objectives

The primary objective is to procure and deliver surgical circular staplers to support clinical procedures at the Theatre department of Madadeni Hospital. The procurement ensures timely acquisition of compliant medical devices while adhering to public sector preferential procurement policies and value-for-money principles.

Scope

• Item: Circular Staplers (28mm and 32mm variants)
• Quantity: 15 units of 28mm staplers and 8 units of 32mm staplers (Total: 23 units)
• Delivery Location: Theatre Department, Madadeni Hospital, KwaZulu-Natal
• Contract Type: Once-off supply and delivery
• Validity Period: 90 days from closing date
• Evaluation Process: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and price/preference scoring (80/20 system).

Technical Requirements

Bidders must supply new, unused instruments that meet all specified clinical and safety features. Products must remain valid for a minimum of six months post-delivery. Key technical specifications include:

• 28mm Stapler: Easy and precise cutting blade system, automatic safety lock against accidental mis-firing, feeding tube re-entry pulley to protect anastomotic sites, patal-shaped shaft for easy insertion and firm attachment, adjustable staple closure height (1–2.5mm), longer viewing window, and 28mm anvil diameter.
• 32mm Stapler: Rotation blade system for precise cutting, built-in automatic safety lock, feeding tube re-entry pulley, patal-shaped shaft, adjustable staple closure height (1–2.5mm), longer viewing window, and 32mm anvil diameter.
• Packaging & Standards: Supplied in unit packaging. Must comply with relevant South African National Standards (SANS/SABS) and quality benchmarks.
• Samples: Required upon written request for scrutiny against specifications. Testing costs are borne by the bidder.
• Warranty & Support: Goods must be free from design, material, or workmanship defects. Warranty covers 12 months post-delivery or 18 months post-shipment, whichever occurs first.

Skills & Capability Requirements

No specialized technical skills are mandated for the bidder. However, the following operational capabilities and documentation are compulsory:

• Proven capacity to deliver similar medical/surgical goods, evidenced by at least one order and delivery note from a private or public facility.
• Valid South African Health Products Regulatory Authority (SAHPRA) licence for medical device distribution.
• Active registration with the Central Suppliers Database (CSD) and valid tax clearance status.
• CIPC business registration documents and BBBEE verification certificate or sworn affidavit (for EMEs/QSEs).
• Ability to manage logistics, provide official tax invoices, and comply with delivery timelines without delays.

Key Terms & Unusual Concepts Explained

• Circular Stapler: A surgical instrument used to create circular anastomoses (connections between hollow organs/tissues), commonly for procedures such as colostomy reversals. It uses titanium staples to secure tissue junctions.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. In this tender, full preference points are awarded to companies at least 100% owned by Black Africans.
• SAHPRA Licence: Mandatory regulatory approval from the South African health products authority, ensuring imported or local medical devices meet national safety and efficacy standards.
• Cover-Quoting: A prohibited anti-competitive practice where multiple affiliated companies submit bids for the same tender to artificially influence pricing. Discovery results in immediate disqualification.
• Domicilium Citandi et Executandi: A legal term referring to the chosen physical address for official communication and service of notices throughout the contract period.