Objectives

The primary objective of this tender is to procure and deliver high-quality medical catheters to support surgical and urological procedures in the theatre department of Madadeni Hospital. The procurement aims to ensure reliable supply chain continuity, strict adherence to clinical safety standards, and optimal value for money through a transparent, regulated public procurement process.

Scope

The scope encompasses a once-off supply and delivery of twenty-five (25) units of 3-way catheter irrigation systems to the theatre facility at Madadeni Hospital. The supplier is responsible for manufacturing/sourcing, secure packaging, transportation, and final delivery to the designated hospital location. All delivery-related costs must be fully incorporated into the quoted price. The contract validity period is ninety (90) days from the submission date, with delivery timelines to be specified by the bidder. The arrangement excludes installation, training, or ongoing maintenance, focusing solely on product provision.

Technical Requirements

• Product Type: 3-way catheter irrigation system
• Size & Dimensions: 24 French (FR) diameter × 30 cm length
• Material: Medical-grade silicone
• Capacity: 50 ml
• Design: Curved tip configuration
• Clinical Indication: Prostate irrigation
• Condition: New, unused, and possessing a minimum shelf-life validity of six (6) months upon delivery
• Standards Compliance: Must meet South African National Standards (SANS/SABS) or equivalent international medical device quality benchmarks
• Packaging: Must protect against damage, moisture, and temperature fluctuations during transit and storage
• Documentation: Completed and signed Specification Form (Annexure A) confirming full compliance with all listed parameters

Skills & Capacity Requirements

As this is a goods-supply contract, individual personnel certifications are not mandated. Instead, bidders must demonstrate organisational capacity and operational readiness, including:

• Proven Track Record: Submission of at least one verifiable order and corresponding delivery note demonstrating prior supply of similar medical equipment to public or private healthcare facilities
• Regulatory & Financial Standing: Active Central Supplier Database (CSD) registration, valid SARS tax clearance, and up-to-date CIPC business registration documents
• Broad-Based Black Economic Empowerment (B-BBEE): Submission of a verified BBBEE certificate or sworn affidavit, depending on enterprise classification
• Logistics & Fulfilment Capability: Demonstrated ability to manage secure medical packaging, coordinate timely deliveries, and comply with hospital receiving protocols
• Administrative Competence: Proficiency in accurately completing mandatory returnable forms (SBD 4, SBD 6.1, Official Price Page) without altering or retyping official templates

Key Contractual & Procurement Terms

This tender incorporates several standard yet critical public procurement mechanisms that bidders must understand:

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic transformation. Full points are awarded to enterprises that are 100% owned by Black Africans, supported by CIPC ownership certificates and director identification documents.
• Performance Security: Within thirty (30) days of contract award, the successful bidder must furnish a performance guarantee (e.g., irrevocable bank guarantee or certified cheque) to secure contractual fulfilment.
• Delay Penalties: Late delivery triggers financial deductions calculated using the current prime interest rate, applied daily until actual delivery is completed.
• GCC & SCC Framework: The General Conditions of Contract establish baseline rights, inspection protocols, warranty provisions, and dispute resolution pathways. Special Conditions supplement these with institution-specific rules, notably strict administrative compliance stages where failure to submit mandatory documents results in immediate disqualification.
• Warranty & Rejection Rights: Supplied goods carry a twelve-month warranty from acceptance. Non-compliant or defective items may be rejected at the supplier’s expense, and the purchaser retains the right to terminate the contract for default or impose public-sector restrictions for fraudulent bidding practices.