Objectives

The primary objective of this tender is to procure and deliver three (3) Synergy Ball Massage Rollers to support therapeutic and rehabilitation services at Madadeni Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure a compliant, reliable supplier capable of providing quality physiotherapy equipment through a transparent, regulated public bidding process.

Scope

The scope covers the complete supply, packaging, transportation, and final delivery of three blue Synergy Ball Massage Rollers to the hospital's Physiotherapy department. The contract is structured as a one-off transaction with no renewal or recurring service obligations. All logistical costs, including freight and handling, must be fully incorporated into the quoted price. Evaluation follows a four-stage process: administrative compliance, delivery capacity, specification adherence, and pricing/preference scoring.

Technical Requirements

• Product Specification: Synergy Ball Massage Roller, blue in colour, featuring a roller/drip texture, designed for musculoskeletal condition treatment.
• Quantity: 3 units.
• Condition & Shelf Life: Items must be brand new, unused, and retain a minimum validity period of six months from the date of delivery. Expired or second-hand goods are strictly prohibited.
• Standards Compliance: Goods must meet applicable South African National Standards (SANS/SABS) where referenced. Bidders must formally acknowledge compliance on the official specification annexure.
• Sampling: Physical samples may be requested in writing for verification. Failure to provide samples when requested results in immediate disqualification.
• Pricing & Validity: Only firm, fixed prices are accepted. Quotes must remain valid for 90 days and include VAT if the bidder is a registered vendor.
• Documentation: Submissions must utilise official government quotation forms without retyping. All forms must be fully completed, signed, and submitted before the closing deadline.

Skills & Capacity Requirements

No specialised professional certifications are mandated; however, bidders must demonstrate operational and administrative capacity to fulfil public sector supply contracts. Required capabilities include:

• Proven Delivery Experience: Submission of verifiable order and delivery notes from previous similar supplies to public or private healthcare facilities.
• Regulatory Compliance Management: Ability to navigate mandatory statutory documentation, including Central Suppliers Database (CSD) registration, tax clearance validation, BBBEE status verification, and company registration records.
• Logistical Execution: Capability to manage timely procurement, packaging, and delivery within agreed timeframes, ensuring goods arrive undamaged and compliant with hospital receiving protocols.
• Administrative Accuracy: Proficiency in completing standard bidding forms, disclosing conflicts of interest, and adhering to strict submission formatting rules to avoid disqualification.

Key Terms & Conditions

This tender utilises several standard South African public procurement mechanisms that require careful attention:

• 80/20 Preference Point System: A national scoring framework where 80 points are allocated to competitive pricing and 20 points to socio-economic transformation goals. Full preference points are awarded to enterprises that are 100% owned by Black Africans.
• Central Suppliers Database (CSD): A National Treasury-mandated online registry where all public sector suppliers must register to verify legal standing, tax compliance, and banking details before contract award.
• SBD Forms: Standard Bidding Documents required for legal compliance, financial disclosure, and preference claims. Incomplete or improperly executed forms result in automatic rejection.
• SAHPRA Licence Requirement: A regulatory permit from the South African Health Products Regulatory Authority, confirming the supplier meets national standards for distributing health-related or therapeutic goods.