Tender Summary

Objectives

The primary objective is to secure a qualified supplier to provide high-quality cancellous bone chips for surgical procedures at Madadeni Hospital Theatre. The procurement aims to ensure timely delivery, strict adherence to healthcare and safety standards, compliance with provincial preferential procurement policies, and value for money through competitive pricing.

Scope

• Item: Supply and delivery of cancellous bone chips.
• Quantity: 200 units.
• Delivery Location: Theatre, Madadeni Hospital.
• Contract Type: Once-off supply with no automatic renewal.
• Validity Period: Quotations must remain valid for 90 days from the closing date.
• Pricing: All-inclusive delivered price covering transportation, handling, insurance, and applicable VAT (if registered).

Technical Requirements

• Goods must be brand new, unused, and represent the most recent models incorporating current design and material improvements.
• Products must have a minimum remaining shelf life of six months from the date of delivery.
• Full compliance with the attached specification form and relevant South African National Standards (SANS/SABS) or equivalent medical device regulations is mandatory.
• Bidders must hold a valid South African Health Products Regulatory Authority (SAHPRA) licence.
• Packaging must be robust enough to prevent damage, deterioration, or contamination during transit, storage, and exposure to environmental conditions.
• The purchaser reserves inspection rights; premises may be audited, and samples may be requested for testing. All testing costs are borne by the bidder.
• A warranty of twelve months post-delivery or eighteen months from shipment (whichever occurs first) covers defects in materials, workmanship, or design.
• Late delivery incurs daily penalties calculated at the current prime interest rate until fulfillment.

Skills and Experience Requirements

• Demonstrated capacity to supply similar medical products to public or private healthcare facilities, proven via recent order confirmations and delivery notes.
• Active registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• Submission of updated CIPC registration documents and a BBBEE status certificate or sworn affidavit.
• Ability to maintain firm pricing throughout the 90-day validity period and execute delivery schedules without variation.
• Strict administrative compliance, including complete and unaltered submission of all mandatory bid documents (SBD 4, SBD 6.1, GCC, SCC).
• No history of default, restrictive practices, or inclusion on the Register for Tender Defaulters.

Notes on Unusual or Complicated Terms

• Cancellous Bone Chips: A porous, sponge-like bone graft material used in orthopedic and dental surgeries to stimulate bone regeneration and healing. Due to its biological origin, it requires strict sterility, climate-controlled storage, and regulatory oversight to prevent degradation or contamination.
• 80/20 Preference Point System: An evaluation framework where 80 points are allocated to price competitiveness and 20 points to specific transformation goals. Full points are awarded to companies at least 100% owned by Black Africans. Failure to submit proof forfeits the 20 points but does not disqualify the bid.
• General Conditions of Contract (GCC) & Special Conditions of Contract (SCC): Standardized legal frameworks governing South African public procurement. The SCC contains institution-specific clauses and takes precedence over the GCC in case of conflict.
• Performance Security: A financial guarantee (e.g., irrevocable bank guarantee or certified cheque) that may be required within thirty days of contract award to secure contractual obligations.
• Restriction Penalties: Fraudulent declarations, collusive bidding, or non-compliance can result in the supplier being barred from conducting business with the public sector for up to ten years.