Tender Summary: Supply and Delivery of Oxygen Masks

Objectives

The primary objective is to procure high-quality oxygen masks for patient respiratory support at Catherine Booth Hospital. The institution seeks reliable suppliers capable of delivering compliant medical equipment efficiently to ensure uninterrupted patient care and safety.

Scope of Work

• Item: Supply and Delivery of Oxygen Masks.
• Quantities:
  • Adult Oxygen Masks (40%): 100 Boxes (100 units per box).
  • Child Oxygen Masks (40%): 300 Boxes (100 units per box).
• Delivery Location: Catherine Booth Hospital.
• Contract Duration: Once-off delivery.
• Validity: Quotes must remain valid for 90 days.
• Pricing: All-inclusive prices covering delivery costs.

Technical Requirements

• Product Specifications: Masks must be made of soft plastic, be disposable, and meet SABS/SANS standards.
• Quality: Goods must be new, unused, and in good condition. Second-hand products are strictly prohibited.
• Shelf Life: Products must have a minimum validity of six months upon delivery.
• Warranty: Supplier warrants goods for twelve months after delivery/acceptance or eighteen months from shipment, whichever occurs first.
• Inspection: Premises may be inspected; goods subject to testing. Costs borne by supplier if non-compliant.
• Samples: While not required at submission, samples may be requested post-award. Failure to provide samples when requested results in disqualification.
• Packing: Adequate packaging to prevent damage during transit.

Skills and Compliance Requirements

• Registration: Mandatory registration on the Central Suppliers Database (CSD) with successful verification.
• Tax Compliance: Tax matters must be in order; SARS pin or tax clearance required for validation.
• B-BBEE: Submission of B-BBEE status level verification certificate or sworn affidavit.
• Disclosure: Completed SBD4 Bidder's Disclosure form confirming no conflict of interest with state employees.
• Capacity: Bidders must demonstrate capacity to deliver; history of default may lead to disqualification.
• Preference Points: Evaluation uses an 80/20 system. Twenty points are allocated for specific goals, specifically companies at least 51% owned by Black Women. Proof via CIPC ownership certificate, BBBEE certificate, or sworn affidavit plus certified ID copies is required.

Glossary of Key Terms

Performance Security

A financial guarantee, such as a bank guarantee or cashier's cheque, required from the successful bidder within thirty days of contract award to ensure fulfillment of obligations.

CSD (Central Suppliers Database)

National Treasury's centralized database for supplier registration. Verification confirms tax compliance and legal standing; essential for contract award.

SBD4 (Bidder's Disclosure)

A statutory form requiring bidders to declare any personal or business relationships with employees of the procuring entity to prevent conflicts of interest.

80/20 Preference System

An evaluation methodology where eighty percent of points are awarded for price competitiveness and twenty percent for social goals, such as empowerment of historically disadvantaged groups.

Force Majeure

Unforeseeable events beyond the supplier's control, such as natural disasters or war, which may excuse delays in performance without penalty.