Objectives

The primary objective is to secure a qualified supplier for the one-off provision of high-quality A4 photocopy paper to support daily administrative and operational functions at Madadeni Hospital.

Scope

• Supply and deliver a total of 3,000 reams of A4 photocopy paper.
• Delivery must be completed directly to Madadeni Hospital’s designated receiving area.
• The engagement is structured as a single, once-off transaction rather than a recurring framework or service-level agreement.

Technical Requirements

• Physical Specifications: White bond A4 paper, 80 GSM weight, containing 500 sheets per ream, with each carton holding 5 reams.
• Brightness & Quality: Paper must achieve a 160 CIE whiteness rating. All items must be brand new, unused, and free from manufacturing defects.
• Shelf Life & Condition: Supplied stock must retain a minimum validity period of six months from the date of delivery. Expired, damaged, or second-hand products will be automatically rejected.
• Standards Compliance: Goods must align with applicable South African National Standards (SANS/SABS) and fully satisfy the attached specification annexure.
• Pricing & Delivery Terms: Quotes must be firm, all-inclusive (covering VAT and freight), and remain valid for 90 days. Delivery costs must be absorbed into the unit price.

Skills & Capacity Requirements

• Database Registration: Bidders must hold active, verified registration on the Central Suppliers Database (CSD).
• Tax Compliance: Valid tax clearance status or a SARS PIN for verification is mandatory before contract award.
• Enterprise Development: Submission of a current BBBEE certificate or a legally binding sworn affidavit is required.
• Supply Chain Capacity: Bidders must provide either a manufacturer/distributor confirmation letter guaranteeing supply at or below the quoted price, or a company-stamped declaration confirming adequate physical stock availability at their premises.
• Administrative Compliance: Strict adherence to official returnable forms (SBD 4, SBD 6.1, Official Price Page, GCC/SCC) without retyping or altering layout. All forms must be fully completed and signed.

Key Terms & Unusual Requirements

• 160 CIE Whiteness: Refers to the Commission Internationale de l’Éclairage brightness standard. A 160 CIE rating denotes exceptional optical brightness, ensuring superior contrast, sharp text reproduction, and minimal eye strain for professional office photocopying.
• 80/20 Preference Point System: A government procurement scoring methodology where 80 points are allocated to price competitiveness and 20 points to socio-economic goals. Full preference points are reserved for enterprises at least 51% owned by Black Persons with Disabilities, requiring CIPC ownership records, director IDs, and medical practitioner disability certification.
• Cover-Quoting Prohibition: A strict anti-collusion measure banning coordinated submissions from multiple affiliated companies designed to manipulate pricing. Automated and manual verification will cross-reference company structures, resulting in immediate disqualification for violations.
• Prime Interest Rate Penalties: Financial deductions applied for delayed deliveries, calculated daily using the prevailing prime interest rate. Persistent delays or breach of obligations may trigger contract termination and public sector trading restrictions of up to ten years.