Tender Summary: Supply Glass Shop Material

Objectives

The primary objective is to secure a one-off supply of essential glass workshop materials for Addington Hospital. The procurement aims to ensure the timely provision of high-quality, compliant products while aligning with national preferential procurement policies that prioritize historically disadvantaged and South African-owned enterprises.

Scope

The tender covers the supply of a defined list of glass shop items and accessories, including clear and obscure glass sheets (4mm and 5mm), safety glass, drill bits, aluminium rivets in three sizes, window arms, machine oil, and glass cutters. All listed items must be quoted individually. The contract is a single delivery event with a 90-day validity period. Quoted prices must be firm, inclusive of VAT where applicable, and fully cover delivery costs to the hospital premises.

Technical Requirements

• All goods must strictly comply with relevant SANS/SABS standards and demonstrate acceptable quality and durability.
• Products must be new, unused, and possess a minimum shelf life of six months upon delivery.
• Specific quantities and dimensions are mandated per item (e.g., 1.3m × 1.3m glass sheets, 800 drill bits, 1255 boxes of glass cutters).
• Physical or photographic samples may be requested by the evaluating committee. Bidders must be prepared to provide samples promptly; failure to do so results in immediate disqualification.
• Quotations must be submitted on official, unaltered government forms, fully completed, and delivered physically to the designated quote box before the closing time. Late submissions will be rejected.

Skills and Experience Requirements

• Proven Delivery Track Record: Bidders must submit proof of prior successful deliveries, such as a signed delivery note and corresponding purchase order from a private or public healthcare facility.
• Regulatory & Financial Compliance: Valid registration on the Central Suppliers Database (CSD), SARS tax clearance/PIN, and up-to-date CIPC business registration documents.
• B-BBEE Compliance: Submission of a verified Broad-Based Black Economic Empowerment certificate or a sworn affidavit (for EMEs and QSEs).
• Risk Management: Bidders with a documented history of unexplained delivery failures will be classified as defaulters and excluded from evaluation.
• Administrative Competence: Ability to correctly complete all mandatory returnable documents across four strict evaluation stages without omission or error.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses an 80-point price and 20-point specific goals model. The full 20 points are reserved exclusively for South African-owned enterprises. Claiming these points requires extensive documentation, including company registration, B-BBEE proof, identity documents, proof of business location (utility bill or ward councillor letter), and disability certificates if applicable. Failure to submit proof does not disqualify the bidder but results in zero points for this category.
• Anti-Cover-Quoting Clause: The department actively monitors for collusive bidding. If multiple affiliated companies submit quotes for the same tender, all related bids will be immediately disqualified as fraudulent cover-quoting.
• Performance Security & Delay Penalties: Successful bidders must furnish performance security within 30 days of award. Delays incur financial penalties calculated using the current prime interest rate per day of delay. Repeated defaults may result in contract termination and a ban from public sector contracts for up to ten years.
• Stage-Gate Evaluation Process: The procurement employs a four-stage filtering system (Administrative Compliance, Specification Compliance, Capacity to Deliver, and Price/Preference Points). Failure to meet criteria at any stage renders the bid non-responsive, with no further consideration or right to appeal.