Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for a single delivery of medical-grade silicone spray to support clinical procedures at Greys Hospital. The procurement seeks to ensure cost-effective acquisition while adhering to the KwaZulu-Natal Department of Health's public sector procurement policies and preferential scoring frameworks.

Scope

The tender covers the supply of twelve (12) cans of silicone spray. This is a one-off contract with a quotation validity period of ninety (90) days. The successful bidder is responsible for delivering all goods directly to Greys Hospital in Pietermaritzburg, with all transportation, handling, and insurance costs fully incorporated into the quoted price. The scope does not include installation, training, or ongoing maintenance services.

Technical Requirements

• Product Specifications: 400ml silicone spray aerosol cans that are water-resistant, colourless, non-staining, and formulated to be safe for incidental food contact.
• Certifications: Products must carry FDA approval, alongside Halal and Kosher certification.
• Quality & Shelf Life: All supplied items must be new, unused, and retain a minimum validity period of six months from the date of delivery.
• Regulatory Compliance: Manufacturers, importers, or distributors of medical devices must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA).
• Documentation: Bidders must fully complete all official quotation forms, Standard Bidding Documents (SBD 4 for conflict of interest disclosure, SBD 6.1 for preference points), and maintain an active, compliant Central Supplier Database (CSD) registration with verified tax clearance.
• Evaluation Process: Submissions undergo a four-stage assessment: administrative compliance, specification adherence, potential sample submission for top-ranked bidders, and final scoring based on price and socio-economic goals.

Skills & Supplier Capabilities

No specific personnel qualifications are mandated; however, suppliers must demonstrate operational readiness to manage medical-grade inventory, navigate regulatory compliance frameworks, and execute prompt logistics within the agreed delivery window. Bidders should possess a working knowledge of South African public procurement regulations, including the accurate completion of mandatory declaration forms and the ability to substantiate Broad-Based Black Economic Empowerment (B-BBEE) claims. Proficiency in quality assurance documentation and responsiveness to sample verification requests is also expected.

Explanation of Unusual or Complicated Terms

• Incidental Food Contact Safety: Indicates the chemical formulation will not pose toxicity or contamination risks if trace amounts accidentally mix with food, bodily fluids, or mucous membranes during clinical application.
• SAHPRA Licensing: A statutory requirement enforced by the South African Health Products Regulatory Authority to ensure that any entity manufacturing, importing, or distributing medical devices meets national standards for safety, efficacy, and quality control.
• 80/20 Preference Point System: A standard South African public procurement scoring model allocating eighty points for competitive pricing and twenty points for designated socio-economic transformation goals, specifically rewarding enterprises with at least fifty-one percent Black ownership.
• SBD Forms: Standardised government templates used to verify bidder legitimacy, formally declare conflicts of interest, and document claims for transformation-related preference points in line with National Treasury directives.