Objectives

The primary objective of this quotation is to procure a reliable, fully compliant supplier for the immediate provision of sterile, disposable cuffed endotracheal tubes to support emergency airway management at Grey’s Hospital.

Scope

The procurement covers a one-off supply of twenty (20) boxes of cuffed endotracheal tubes, allocated across six clinical sizes. The required distribution is:

• Sizes 3.0, 3.5, 4.0, and 4.5: Three boxes each (10 units per box)
• Sizes 5.0 and 6.0: Four boxes each (10 units per box)

All goods must be delivered directly to the designated hospital facility. Transportation, handling, and insurance costs must be fully incorporated into the quoted price. The contract is strictly once-off with a ninety-day pricing validity period.

Technical Requirements

Bidders must ensure all supplied items strictly adhere to the following specifications:

• Product Specifications: Cuffed endotracheal tubes in sizes 3, 3.5, 4, 4.5, 5, and 6. Items must be sterile, single-use/disposable, and clearly labelled with manufacturing and expiry dates.
• Quality Standards: Full compliance with South African Bureau of Standards (SABS) requirements is mandatory.
• Condition & Validity: Products must be brand new, unused, and valid for a minimum of six months from the delivery date. Expired or second-hand items will be automatically rejected.
• Packaging: Supplied in standard boxes containing ten (10) units each.
• Regulatory Licensing: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.

Skills & Supplier Capabilities

As this is a goods procurement, individual personnel qualifications are not specified. However, bidders must demonstrate the following organisational capabilities:

• Regulatory & Administrative Proficiency: Ability to compile and submit complete, unaltered official government quotation forms, SBD compliance declarations, and preference point claim forms.
• Supply Chain & Logistics Competence: Proven capacity to source, safely store, and urgently deliver medical-grade equipment while maintaining sterility and adhering to strict expiry windows.
• Financial & Compliance Verification: Active registration on the Central Supplier Database (CSD), valid SARS tax clearance status, and accurate BBBEE documentation to substantiate ownership claims.
• Contractual Adherence: Understanding of public sector general conditions, including performance security obligations, penalty structures for delayed delivery, and termination clauses.

Key Terms & Unusual Requirements

80/20 Preference Point System: Evaluation utilises an 80/20 scoring model where eighty points are awarded for competitive pricing and twenty points for specific transformation goals. Full points are granted to enterprises with at least 51% Black ownership, verified through sworn affidavits or BBBEE certificates.

Mandatory Multi-Stage Evaluation: Quotations pass through four strict compliance gates: administrative completeness, specification adherence, potential sample submission, and final price/preference allocation. Failure at any stage results in immediate disqualification.

SAHPRA Licensing Requirement: Suppliers must hold active regulatory approval to handle medical devices. This ensures all imported or manufactured tubes meet national safety, efficacy, and quality control standards before clinical use.

Sample Submission Protocol: Despite the specification noting the item is urgently needed, the evaluation criteria reserve the right to request physical samples from top-scoring bidders via email after initial scoring. Bidders must complete a compulsory sample register; failure to comply halts progression to final scoring.

Penalties & Restriction Clauses: Late deliveries incur daily financial deductions calculated using the prime interest rate. The purchaser retains the right to terminate contracts for default, impose public sector procurement bans (up to 10 years), and claim damages for non-compliant or fraudulent submissions.