Objectives

The primary objective of this tender is to procure a reliable supply of high-quality, clinically compliant hypodermic syringes for routine medical procedures at Grey’s Hospital. The procurement aims to ensure patient safety, maintain uninterrupted clinical operations, and achieve value for money through competitive pricing. Additionally, the tender aligns with national public procurement legislation by promoting socio-economic transformation through preferential scoring for historically disadvantaged enterprises.

Scope

This is a once-off supply contract covering the delivery of Luer slip hypodermic syringes across four calibrated volumes: 2ml, 5ml, 10ml, and 20ml. The hospital requires 2,000 units of each size, with specific packaging configurations (e.g., 100 units per box for 5ml and 10ml, 50 per box for 20ml, and bulk/unboxed for 2ml). Delivery must be made directly to Grey’s Hospital in Pietermaritzburg. The scope encompasses regulatory verification, quality assurance, sample evaluation, and full compliance with South African government procurement frameworks, including tax clearance and central supplier database registration.

Technical Requirements

• Products must strictly comply with the attached specification document and meet relevant SANS/SABS quality standards.
• All syringes must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Quotations must be submitted on official, unaltered forms, fully completed, and physically deposited in the designated tender box before the closing deadline. Late submissions will be automatically rejected.
• Shortlisted bidders will be required to submit physical samples for objective testing and specification compliance verification.
• Pricing must be firm, inclusive of VAT (where applicable), and cover all transportation and delivery costs to the hospital.
• Suppliers must demonstrate active tax compliance status verified through the Central Supplier Database (CSD) and adhere to the General and Special Conditions of Contract.

Skills Requirements

No specialised professional or clinical skills are explicitly mandated, as this is a goods supply tender. However, successful bidders must demonstrate robust operational capabilities in medical device logistics, regulatory compliance management, quality control, and inventory handling. Suppliers should possess established supply chain infrastructure to ensure timely delivery, proper storage conditions, accurate documentation, and seamless integration with hospital procurement workflows.

Notes on Unusual or Complicated Terms

• Luer Slip: A standardized, tapered connector system used on syringes and needles. It enables secure, leak-proof attachment of medical accessories without threading, ensuring universal compatibility across healthcare equipment.
• SAHPRA Licensing: Mandatory regulatory approval required for any entity handling medical devices in South Africa. It verifies that products meet national safety, efficacy, and manufacturing quality standards.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. Full points are granted to enterprises at least 51% owned by Black people.
• SBD Forms: Standard Bidding Document templates used for legal declarations, conflict-of-interest disclosures, and preference point claims. Incomplete or falsified submissions result in automatic disqualification.
• Concentric Packaging: Refers to the specified brand and packaging configuration requested for certain syringe sizes, indicating the hospital's preference for standardized inventory formats to streamline storage and distribution.