Tender Summary

Objectives

The primary objective is to secure a reliable supplier capable of providing high-quality, durable polycarbonate cups for routine operational and patient care use within the hospital. The procurement also aims to achieve cost-effective acquisition while advancing socio-economic transformation through structured preferential procurement policies.

Scope

This is a one-off contract for the supply and delivery of 400 polycarbonate cups, each with a 250-millilitre capacity, to Ekukhuleni Psychiatric Hospital. The supplier assumes full responsibility for sourcing, manufacturing or procurement, packaging, transportation, and final delivery to the designated facility. The quotation validity period is 90 days, and delivery must occur within the timeframe stipulated upon contract award.

Technical Requirements

• Product Specifications: Polycarbonate material, beige colour, 250ml capacity, undamaged condition, and overall good quality.
• Packaging: Items must be supplied securely in boxes.
• Standards Compliance: Products must align with relevant South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications. Bidders must explicitly confirm compliance in their submission.
• Documentation: Submission of completed official quotation forms, a current Central Supplier Database (CSD) report, a valid BBBEE status certificate or sworn affidavit, and proof of tax compliance.
• Sampling: Physical samples will be requested electronically from shortlisted bidders for quality verification. Failure to provide samples when requested results in automatic disqualification.
• Delivery & Pricing: All costs, including freight and handling, must be included in the quoted price. Late submissions will be rejected outright.

Skills Requirements

No specialised technical or professional qualifications are mandated. Suppliers must demonstrate standard commercial and logistical competencies, including:

• Proven capability to source, package, and deliver hospital-grade consumables reliably.
• Proficiency in accurately completing mandatory public sector bidding documentation without alteration.
• Effective inventory management, logistics coordination, and adherence to strict delivery schedules.
• Familiarity with basic public procurement compliance, including tax verification processes and supplier database requirements.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific transformation goals, exclusively favouring South African-owned enterprises to support Broad-Based Black Economic Empowerment (B-BBEE) targets.
• Strict Administrative Compliance: Quotations must utilise unmodified official forms. Retyping, use of correcting fluids, or omission of mandatory declarations (e.g., SBD 4 Disclosure of Interest, SBD 6.1 Preference Claim) renders bids non-responsive.
• Performance Penalties & Exclusion Clauses: Delayed deliveries incur financial penalties calculated at the prevailing prime interest rate per day. Suppliers found guilty of default, corruption, or fraudulent practices face immediate contract termination and potential exclusion from all public sector contracts for up to ten years.
• Post-Award Negotiation Rights: The procuring entity reserves the right to negotiate prices if quoted amounts are deemed non-market-related, ensuring optimal value for money before finalising the agreement.