Objectives

The primary objective of this quotation is to secure a reliable supplier capable of providing high-quality, sterile absorbable hemostats to support surgical and clinical operations at Inkosi Albert Luthuli Central Hospital.

Scope

The scope encompasses a one-off supply and delivery of 55 boxes of absorbable hemostats to the designated hospital facility. The contract carries a 90-day validity period from the date of award. All logistics, including transportation, insurance, and delivery to the prescribed destination, must be factored into the quoted price. Late submissions will not be considered, and the department reserves the right to accept or reject any quotation.

Technical Requirements

• Physical Specifications: Hemostats must measure 10.2 cm x 10.2 cm, exhibit a white or cream-white colour, and be constructed from absorbable fibrous material (oxidized regenerated cellulose).
• Functional Performance: Devices must effectively control capillary venous and minor arterial haemorrhage by promoting localized coagulation. They must remain intact during application, be sterile, and designed for single-use only.
• Quality & Shelf Life: Only brand-new, unused products are acceptable. All supplied items must retain a minimum validity period of six months from the date of delivery. Expired or refurbished goods will be automatically rejected.
• Regulatory Approval: Bidders must possess a current licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, wholesale, or distribution of medical devices.
• Sample Verification: Shortlisted bidders may be required to submit physical samples for independent testing and specification validation.

Skills & Qualifications Requirements

• Supplier Registration: Mandatory registration and successful verification on the Central Suppliers Database (CSD) with up-to-date CIPC documentation.
• Tax & Financial Compliance: Valid SARS tax clearance status or PIN, plus a firm, fixed-price quotation valid for 90 days. Prices must be inclusive of VAT where applicable.
• Socio-Economic Documentation: Submission of a valid B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Administrative Compliance: Fully completed SBD4 (Disclosure of Interest), SBD6.1 (Preference Points Claim Form), General Conditions of Contract, and Special Conditions of Contract must be returned.
• Delivery Capacity: Proven track record of timely deliveries. Any history of unexplained contract defaults or failure to supply previously ordered goods will result in immediate disqualification.

Unusual or Complicated Terms Explained

• Absorbable Hemostat: A specialized surgical dressing that accelerates blood clotting when applied to bleeding tissue. Unlike traditional gauze, it dissolves naturally within the body over time, removing the need for surgical removal and reducing infection risk.
• SAHPRA Licensing: A statutory regulatory requirement ensuring all medical devices distributed in South Africa meet rigorous safety, quality, and clinical efficacy standards before reaching healthcare facilities.
• 80/20 Preference Point System: A government procurement evaluation model allocating 80% of scoring weight to competitive pricing and 20% to designated socio-economic goals. This tender dedicates the full 20 points to enterprises owned by youth.
• CSD Registration: The Central Suppliers Database serves as the national gateway for all public sector procurement. Suppliers must maintain active, verified profiles to participate in government tenders.