Objectives

The primary objective is to deliver comprehensive building renovation and maintenance works at municipal facilities in Ward 53. The project aims to restore structural integrity, upgrade interior finishes, replace damaged building components, and ensure full compliance with municipal health, safety, and procurement standards.

Scope of Work

The tender covers multiple construction and finishing disciplines:

• Roofing & Structural Repairs: Dismantling collapsed roof sheeting, trusses, and purlins; repairing damaged brickwork; plastering; and installing new Galvanised IBR roof sheets on pine purlins and premanufactured trusses, complete with flashings and Sisalation FR405 insulation.
• Rainwater Goods: Supply and installation of 125mm seamless gutters, 100mm downpipes, brackets, stop ends, hopper heads, and 225mm x 9mm Nutec/PVC fascia boards.
• Ceiling & Flooring: Installation of a suspended ceiling using 12.5mm gypsum boards on a galvanized steel grid; removal of water-damaged laminate flooring; and installation of protective underlay and 8mm click-laminate flooring.
• Blinds & Ironmongery: Supply and fitting of 50mm aluminium Venetian blinds to specified window sizes, and chrome-plated 3-lever locksets for office doors.
• Painting & Carpentry: Preparation and painting of internal/external walls, skirting, doors, and frames using specified commercial-grade paints; replacement of boardroom and bathroom doors; and installation of timber dado rails with varnish.

Technical Requirements

• Contractors must hold an active CIDB grading of 1 (GB) or higher, with registration proof submitted for verification.
• A comprehensive Health & Safety file is mandatory before commencement.
• All quoted rates must be fully inclusive, covering materials, labour, equipment, site security, and VAT.
• A compulsory 10% contingency line item must be included in the pricing schedule.
• Projects valued at R30,000 or above require submission of Expanded Public Works Programme (EPWP) certificates with invoices.
• Working hours are restricted to weekdays between 08:00 and 16:00; after-hours work requires prior written approval from the Project Manager.
• Daily site housekeeping is required, including immediate removal of rubble and debris.
• A detailed project programme must be submitted within three days of appointment, specifying clear commencement and completion dates.
• Tender submissions must be completed electronically; faxed or manual submissions will not be accepted.
• Failure to attend the compulsory site meeting or meet minimum specification requirements will result in disqualification.
• No part payments will be issued; contractors must ensure adequate funding throughout the project duration.
• Submitted prices must remain valid for a minimum of thirty (30) days.
• Brand names and delivery periods must be explicitly stated; samples or brochures may be requested within 72 hours post-closing.

Skills Requirements

• Proven trade competency in roofing, masonry, plastering, painting, flooring installation, ceiling suspension, and carpentry.
• Ability to prepare, maintain, and implement statutory Health & Safety documentation and risk assessments.
• Strong project management capabilities to develop realistic schedules, coordinate subcontractors, and adhere to strict delivery timelines.
• Familiarity with municipal procurement frameworks, including CIDB standards, EPWP compliance, and preferential scoring methodologies.
• On-site supervisory skills to ensure quality control, material security, daily attendance tracking, and adherence to working hour restrictions.

Clarification of Key Terms

• 80/20 System: A procurement scoring model where 80 points are allocated to price competitiveness and 20 points to socio-economic goals (e.g., B-BBEE status, local labour utilisation).
• GP GCC 2010: The General Conditions of Contract for Provincial Government entities, which govern contractual obligations, payment procedures, variation clauses, and termination rights.
• EPWP: Expanded Public Works Programme, a government initiative requiring contractors to create temporary employment opportunities and submit verification certificates for qualifying projects.
• IBR: Inverted Box Rib, a profiled metal roofing sheet commonly used for industrial and municipal buildings.
• Sisalation FR405: A certified aluminium foil insulation sheet installed beneath roofing to improve thermal efficiency and reduce heat transfer.