Objectives

The primary objective is to procure secure, compliant, and adequately furnished accommodation for 98 students over a fixed one-month period. The service supports student placements across two operational sites, ensuring a safe living environment that aligns with corporate safety, health, and quality management standards while maintaining fiscal responsibility through competitive pricing.

Scope

The successful supplier will provide residential accommodation for 98 students for exactly one month. Placement distribution requires housing 33 students near RCL in Pretoria West and 65 students near the Necsa facility. The supplier must operate within a 10-kilometre radius of both locations. A maximum accommodation tariff of R5,500 per student (inclusive of VAT) applies for the entire contract duration. Suppliers must submit a detailed schedule indicating physical addresses, available bed/room counts, and monthly rates.

Technical Requirements

• Room Configuration: Single or shared rooms, each equipped with a single bed, wardrobe/cupboard, chair, and study desk.
• Sanitation & Hygiene: Dedicated bathroom facilities and accessible laundry services (manual or automatic washing).
• Recreational Areas: Access to a lounge, outdoor space, or common room for student leisure.
• Self-Catering Infrastructure: Fully functional kitchens featuring essential appliances, specifically a stove and refrigerator.
• Documentation: A signed Letter of Intent from the property owner confirming facility availability and explicit consent for student accommodation use, plus municipal compliance certificates where applicable.
• Compliance: All services must adhere to Necsa’s General Conditions of Purchase and Contract, alongside relevant regulatory and environmental standards.

Skills Requirements

No specialized professional qualifications, engineering certifications, or technical trade licenses are explicitly mandated. The tender focuses on operational and administrative capacity rather than specialized expertise. Suppliers must demonstrate proven capability in residential facility management, including tenant coordination, routine maintenance, security oversight, and compliance reporting over the one-month term.

Key Procurement Terms & Framework

This tender operates under South Africa’s Preferential Procurement Policy Framework Act (PPPFA) 80/20 evaluation model. In this system, 80 points are awarded for price competitiveness, while 20 points are allocated based on Broad-Based Black Economic Empowerment (B-BBEE) ownership levels. Ownership scoring ranges from 20 points for 100% black-owned entities down to zero points for non-black-owned businesses. Quotations remain valid for 30 days post-closing. Submissions must be processed through an official electronic tender portal, and all awards are subject to strict anti-bribery provisions and the purchaser’s right to reject any or all bids without obligation to award to the lowest-priced respondent.