Objectives

The primary objective is to secure a qualified supplier to provide essential medical consumables for surgical procedures at Estcourt Hospital, supporting the KwaZulu-Natal Department of Health’s mandate to maintain uninterrupted clinical operations and patient care standards.

Scope

The tender covers the once-off supply and delivery of two boxes of diathermy balls specifically designed for use with colposcopy machines (Finesse model). Each box contains ten units. Delivery must be made directly to Estcourt Hospital in the KwaZulu-Natal province. The contract is strictly limited to the provision of goods, with no installation, maintenance, training, or ancillary services required.

Technical Requirements

• Product Specification: Diathermy balls compatible with colposcopy/diathermy machines, intended to prevent bleeding during procedures.
• Packaging & Quantity: Supplied in boxes of ten units; total quantity required is two boxes.
• Quality & Condition: Goods must be brand new, unused, and free from design, material, or workmanship defects. All products must have a minimum shelf life of six months remaining upon delivery. Expired or second-hand items are strictly prohibited.
• Standards: Items must conform to relevant South African National Standards (SANS/SABS) where applicable. Bidders must explicitly confirm compliance with the attached specification form.
• Delivery Timeline: Bidders must state their proposed delivery period. Failure to deliver within the agreed timeframe triggers penalty clauses.
• Testing & Samples: While samples are not mandatory for initial submission, the hospital reserves the right to request them for verification. Any required testing will be borne entirely by the bidder.

Skills & Experience Requirements

• Proven Track Record: Bidders must submit verifiable proof of prior experience, specifically a valid purchase order and corresponding delivery note demonstrating successful supply of similar goods to either a public or private healthcare facility.
• Administrative & Compliance Capacity: Suppliers must demonstrate full compliance with statutory procurement regulations, including active Central Supplier Database (CSD) registration, valid tax clearance status, B-BBEE certification or sworn affidavit, CIPC registration, and SARS PIN documentation. Additional certificates may be requested if applicable.
• Ownership Verification: To claim preference points, bidders must provide documentary evidence confirming South African ownership, aligning with the Broad-Based Black Economic Empowerment framework.

Unusual or Complicated Terms Explained

• Cover-Quoting Prohibition: Submitting multiple quotations for the same line item is strictly forbidden and classified as procurement fraud. Detection results in immediate disqualification.
• Performance Security: Upon contract award, the successful bidder must furnish a performance guarantee (e.g., bank guarantee or certified cheque) within thirty days to secure contractual obligations.
• Delay Penalties & Termination: Late deliveries incur daily financial penalties calculated at the prime interest rate. Persistent non-performance or fraudulent practices may result in contract termination and a restriction penalty banning the supplier from public sector contracts for up to ten years.
• Preferential Procurement System: Evaluation follows an 80/20 scoring model, allocating eighty percent of points to price competitiveness and twenty percent to specific socio-economic goals (South African ownership). Full compliance with the preference claim form is mandatory to qualify for these points.