Objectives

The primary objective is to secure a reliable supplier capable of delivering high-quality, non-loaded grade 2 coarse salt in bulk to support municipal water treatment operations at Greys Hospital. The procurement aims to ensure uninterrupted maintenance of the hospital’s water plant room while adhering to public sector preferential procurement legislation and value-for-money principles.

Scope

The contract covers the sourcing, packaging, transportation, and delivery of non-loaded grade 2 course salt in 50kg bags to the designated facility within the KwaZulu-Natal Province. The scope includes all logistics and delivery costs, which must be fully incorporated into the quoted price. The evaluation follows a structured four-stage quotation process designed to verify administrative compliance, specification adherence, potential sample validation, and final scoring based on price and transformation criteria.

Technical Requirements

• Product must be non-loaded grade 2 course salt meeting first-grade quality standards.
• Packaging must consist of 50kg bags compliant with relevant South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications.
• Goods must be new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Bidders must formally confirm compliance with the attached specification form and indicate SANS/SABS conformity.
• Top-scoring responsive bidders may be requested to submit physical samples for verification prior to final contract award.
• All quotations must remain firm for a 90-day validity period.

Skills Requirements

No specialized technical or professional certifications are mandated for this procurement. As a standard goods supply contract, success relies on logistical capacity, inventory management, and strict adherence to public finance compliance protocols rather than specialized trade expertise. Suppliers must demonstrate operational readiness to meet delivery schedules and maintain consistent product quality throughout the contract period.

Notable Terms & Conditions

Non-loaded Grade 2 Course Salt: Refers to unrefined, coarse-grained mineral salt typically utilized in industrial water treatment and filtration processes. It is distinct from refined culinary salt and is specifically intended for use in the hospital’s water plant room infrastructure. The term "course" is commonly understood in this context as "coarse."

Preferential Procurement Framework: Evaluation utilizes an 80/20 scoring system, allocating 80 points to price competitiveness and 20 points to socio-economic transformation goals. Full points are awarded to enterprises that are at least 51% owned by Black individuals, supported by verified certification or sworn affidavits.

Compliance & Administrative Mandates: Bidders must maintain active registration on the Central Supplier Database (CSD) with a validated tax clearance status. Failure to submit mandatory returnable documents, including statutory declaration forms and contractual conditions, results in automatic disqualification. Late submissions, expired stock, or second-hand goods will be rejected outright.

Contractual Obligations: The successful supplier assumes full responsibility for timely delivery, provides a twelve-month warranty covering defects in design, materials, or workmanship, and indemnifies the purchaser against third-party intellectual property claims. Penalties apply for delayed performance, and the procuring entity reserves the right to terminate the contract for default or impose restriction penalties for fraudulent or anti-competitive practices.