Objectives

The primary objective of this procurement is to acquire a reliable, compliant supplier for a one-off provision of adhesive note pads to support routine administrative and operational functions at RK Khan Hospital. The tender aims to achieve value for money while adhering to public sector supply chain principles and promoting transformational economic goals, specifically through preferential scoring for youth-owned enterprises.

Scope

The contract encompasses the supply of fifty (50) units of multi-coloured sticky note pads. This is a single-delivery, once-off agreement with a quotation validity period of ninety days. The successful bidder will be responsible for transporting and delivering the goods directly to the hospital's designated storage or operational site, assuming all transit risks and costs until formal acceptance by the purchaser.

Technical Requirements

• Dimensions: 75 mm × 75 mm
• Adhesive Type: Water-based glue applied to one side only
• Colours: Pink or Yellow (Rainbow assortment)
• Packaging: Supplied in pads containing 100 sheets each
• Certification & Documentation: Products must bear the SANAS logo; bidders must submit a valid BBBEE certificate and a sworn affidavit
• Quality Standards: Goods must comply with relevant SANS/SABS specifications, be brand new and unused, and retain a minimum shelf life of six months from the date of delivery
• Pricing & Payment: All-inclusive, firm pricing covering VAT (if applicable) and delivery costs; quotations must remain fixed for 90 days
• Compliance: Mandatory Central Suppliers Database (CSD) registration, SARS tax clearance verification, and submission of completed official disclosure and preference claim forms

Skills Requirements

No specialized technical, engineering, or professional skills are mandated for this procurement. Bidders must demonstrate standard commercial and logistical capability, including inventory availability, efficient delivery scheduling, and accurate documentation handling. Familiarity with South African public procurement governance, statutory compliance frameworks, and preference point claim procedures is essential for successful participation.

Notable Terms & Conditions Explained

• SANAS Logo Requirement: Indicates the product has been tested and certified by the South African National Accreditation System, confirming it meets nationally recognized quality, safety, and manufacturing standards.
• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals, primarily targeting enterprises owned by youth to promote economic transformation.
• Cover-Quoting Prohibition: Submitting multiple bids through affiliated, related, or overlapping entities is strictly forbidden. This practice is classified as fraudulent behaviour and results in immediate disqualification.
• Delay Penalties: Failure to meet agreed delivery timelines triggers financial penalties calculated daily at the prevailing prime interest rate. The purchaser retains the right to source substitute goods or terminate the contract if delays persist.
• SBD 4 Conflict of Interest Declaration: Bidders must formally disclose any personal, familial, or business relationships with employees of the procuring institution to maintain transparency, prevent undue influence, and comply with anti-corruption legislation.