Objectives

The primary objective of this tender is to secure a one-off supply of 600 sterile, single-use 14-gauge biopsy needles for clinical diagnostics at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement aims to ensure uninterrupted access to essential medical equipment while complying with national public finance regulations, quality assurance standards, and preferential procurement frameworks.

Scope

The tender encompasses the complete supply and delivery of 600 units of disposable biopsy needles to RK Khan Hospital. It is a once-off contract with a quotation validity period of 90 days. The scope is strictly limited to product supply; it does not include installation, commissioning, training, or after-sales maintenance. Bidders must deliver the goods to the designated hospital location, with all transportation and handling costs fully incorporated into the quoted price.

Technical Requirements

• Product Specification: Tru-Cut Biopsy needles, 14G × 15cm, engineered for extracting core tissue samples from soft tissue.
• Quality & Packaging: Must be sterile, single-use/disposable, and individually packaged to maintain integrity.
• Brand/Model: Tenmo or an approved equivalent meeting identical specifications.
• Compliance Documentation: Valid Broad-Based Black Economic Empowerment (BBBEE) certificate, a sworn affidavit or certificate bearing the SANAS logo, and proof of active registration on the Central Suppliers Database (CSD).
• Product Condition: Items must be new, unused, and possess a minimum shelf life of six months from the date of delivery. Expired or second-hand goods are strictly rejected.
• Pricing & Validity: Firm, all-inclusive pricing (VAT inclusive if registered) valid for 90 days. Delivery costs must be embedded in the unit price.
• Evaluation Framework: Utilises an 80/20 preferential procurement model, awarding 80 points for competitive pricing and 20 points for enterprises manufacturing or producing within the KwaZulu-Natal province.

Skills Requirements

As this is a goods-supply tender rather than a service contract, formal professional qualifications or specialised personnel certifications are not mandated. However, bidders must demonstrate operational competence in medical device distribution, including proficiency in regulatory compliance, sterile inventory management, logistics coordination, and timely delivery execution. Familiarity with public sector procurement rules, tax clearance validation, and anti-collusion protocols is essential to meet submission and evaluation criteria successfully.

Explanation of Unusual or Complicated Terms

• Tru-Cut Biopsy Needle: A hollow needle with a sharpened, cutting-edge tip used in pathology and interventional procedures to obtain cylindrical tissue cores for microscopic examination.
• SANAS Logo: Represents certification by the South African National Accreditation System, confirming that manufacturing or testing processes meet nationally recognised quality and safety standards for medical devices.
• 80/20 Preference System: A government procurement scoring model where 80% of evaluation weight is based on price competitiveness, and 20% is allocated to socio-economic goals such as local manufacturing or provincial production.
• Cover-Quoting Prohibition: A strict anti-fraud measure where submitting multiple quotations through affiliated or linked entities results in immediate disqualification and potential restriction from future public sector contracts.