Objectives

The primary objective is to procure twenty-six (26) new microwave ovens for immediate operational use at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire compliant, high-quality kitchen appliances while ensuring value for money through a transparent, regulated quotation process aligned with provincial supply chain management policies.

Scope

The contract encompasses a one-off supply of goods, covering the complete delivery of 26 microwave units to the hospital premises. The scope includes all associated logistics, such as transportation, unloading, and handover. The engagement operates under a ninety-day quotation validity period and is governed by standard government general and special conditions of contract. These conditions outline delivery timelines, warranty obligations, penalty mechanisms for late performance, and procedures for contract termination or dispute resolution. No installation, commissioning, or after-sales maintenance services are explicitly required beyond the statutory warranty period.

Technical Requirements

• Quantity: 26 units
• Internal Capacity: Minimum 30 litres
• Exterior Finish: Metallic grey
• Control Interface: Electronic keypad
• Display: LED controller display
• Power Output: 1400 watts
• Electrical Specifications: 230V AC input, 50Hz frequency
• Physical Dimensions: Width 539mm × Depth 395mm × Height 300mm
• Standards Compliance: Must conform to applicable South African National Standards (SANS/SABS)
• Condition: Strictly new and unused; second-hand, refurbished, or expired stock is prohibited
• Documentation: Valid BBBEE certificate, sworn affidavit/certificate bearing the SANAS logo, and explicit warranty/guarantee period statement

Skills Requirements

This tender does not mandate specialized technical, engineering, or professional skills, as it pertains exclusively to the supply of standard commercial appliances. Bidders must demonstrate basic commercial capability, including inventory availability, reliable transport logistics for timely delivery, and proficiency in completing official government quotation and compliance forms. No site inspections, training programs, or complex technical integration services are required.

Key Terms & Compliance Notes

Preferential Procurement (80/20 System): Evaluation uses an 80/20 scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. The full 20 points for the specific goal are awarded exclusively to enterprises manufacturing or producing the microwaves within the KwaZulu-Natal province.

SBD 4 Bidder Disclosure: A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Undisclosed conflicts constitute a false declaration and result in automatic disqualification.

Central Suppliers Database (CSD) & Tax Compliance: Bidders must be registered on the national CSD portal with verified status. Prior to contract award, the department will validate tax clearance via the South African Revenue Service (SARS); failure to verify results in rejection.

Strict Submission Protocol: Quotations must be physically delivered in sealed envelopes to the designated hospital tender box before the published closing time. Electronic submissions (email, fax, or post) are explicitly invalid and will not be considered.

Performance Penalties: Delayed delivery triggers daily financial penalties calculated at the current prime interest rate. Persistent non-performance may lead to contract cancellation, financial claims for replacement goods, and potential restriction from public sector procurement for up to ten years.