Objectives

The primary objective of this tender is to procure essential data storage hardware for immediate operational use at RK Khan Hospital under the KwaZulu-Natal Department of Health. The procurement aims to secure compliant, high-quality storage devices through a transparent, preferential, and cost-effective public supply chain process.

Scope

• Procurement Item: Supply of external hard drives and USB flash drives.
• Quantity: Various quantities as determined by institutional demand.
• Delivery Destination: RK Khan Hospital.
• Contract Duration: Once-off supply.
• Quotation Validity: Minimum of 90 days from closing date.
• Submission Protocol: Physical drop-off only into the designated tender box; electronic submissions via email or fax are explicitly rejected.

Technical Requirements

• USB Flash Drive: Type A connector, 64 GB storage capacity, high-quality construction. Must be accompanied by a sworn affidavit or certificate displaying the SANAS logo.
• Portable External Hard Drive: 4 TB capacity, supplied with a USB cable, USB 3.0 interface, universally compatible across multiple device types, black finish.
• Quality & Compliance: All items must meet applicable SANS/SABS standards. Products must be brand new, unused, and possess a minimum shelf-life validity of six months upon delivery.
• Pricing Structure: Firm pricing required, inclusive of all delivery and handling costs. VAT at 15% applies only to registered vendors.

Skills Requirements

No specialized technical, engineering, or professional skills are mandated for this procurement. The supplier is expected to demonstrate standard commercial and logistical competency, including inventory sourcing, quality assurance verification, timely transportation, and full compliance with national public sector procurement regulations.

Key Terms and Unusual Requirements

• SANAS Certification: The South African National Accreditation System (SANAS) logo on documentation indicates that the product's quality or testing certification has been validated by South Africa's national accreditation body, ensuring internationally recognized compliance.
• 80/20 Preference Point System: A scoring model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Full preference points are awarded to enterprises manufacturing or producing within KwaZulu-Natal province.
• Central Supplier Database (CSD) & Tax Clearance: Bidders must be actively registered on the national CSD portal and hold a valid SARS tax clearance status. Failure to verify these credentials results in automatic disqualification.
• Strict Form Integrity Rules: Official quotation templates cannot be retyped, edited, or digitally recreated. Only original signatures on photocopies are accepted. Envelopes must be sealed, clearly labeled, and deposited before the deadline; late or improperly prepared bids are invalid.
• Performance Security: Upon contract award, the successful bidder may be required to submit a performance guarantee (typically a bank guarantee or certified cheque) within 30 days to secure contractual obligations.