Tender Summary: Supply of Toaster

Objectives

The primary objective is to procure one industrial toaster for the Food Service department at RK Khan Hospital to support bread toasting operations. The procurement seeks to achieve value for money through a competitive quotation process while adhering to the KwaZulu-Natal Department of Health's supply chain management policies and preferential procurement regulations.

Scope

• Item: Supply of one unit of industrial toaster.
• Destination: Delivery to RK Khan Hospital, Chatsworth.
• Contract Duration: One-off supply.
• Validity Period: Quotations must remain valid for 90 days.
• Submission Method: Physical delivery to the designated tender box at the main entrance gate by the closing date and time. Electronic or faxed submissions will not be considered.

Technical Requirements

Bidders must supply a toaster that meets the following specifications and compliance standards:

• Performance Specifications: Power approximately 2.15kW; Voltage 230V; Cooking surface 330 x 355mm; Dimensions approx. 355 x 466 x 327mm; Weight 14kg.
• Features: Ribbed plates (top and bottom or ribbed top/flat bottom configuration); Adjustable top plate for varying product thicknesses; Certified food-safe coating (Cast Aluminium or Teflon); Detachable drip cup; Insulated hand grip; Operating temperature range 50°C to 300°C.
• Certifications: Goods must conform to SANS/SABS specifications. A valid BBBEE certificate is mandatory. A sworn affidavit or certificate bearing the SANAS logo is required.
• Warranty: Minimum 12 months from delivery acceptance or 18 months from shipment, whichever period concludes earlier.
• Product Condition: Items must be new, unused, and of the most recent model. Expired products are prohibited; all items must have a validity of at least six months upon delivery. Used or second-hand goods are not accepted.

Skills Requirements

As this is a supply of goods contract, specialized technical installation skills are not required. Bidders must demonstrate:

• Logistical Capability: Ability to deliver the unit to the prescribed destination within the agreed delivery period.
• Administrative Compliance: Proficiency in managing statutory requirements, including Central Suppliers Database (CSD) registration, tax clearance validation, and completion of all SBD forms.
• Documentation Support: Provision of detailed operation and maintenance manuals upon delivery, and the ability to furnish spare parts information when requested.

Key Terms and Explanations

• PPPFA Preference Points: Evaluation utilizes an 80/20 system. Twenty percent of points are allocated for specific goals, with full points awarded to companies at least 51% owned by Black People. Bidders must claim these points using the SBD 6.1 form and provide supporting proof.
• Prime Interest Rate Penalty: If delivery is delayed, the purchaser may deduct a penalty calculated daily based on the current prime interest rate applied to the price of the delayed goods until actual delivery is completed.
• SANAS Logo: The mark of the South African National Accreditation System. Its inclusion on affidavits or certificates verifies that the document meets national accreditation standards for authenticity and reliability.
• Anti-Collusion Measures: Bidders must certify independent bidding. Detection of cover-quoting or collusive practices may result in disqualification, restriction from public sector contracts for up to ten years, and potential criminal prosecution.