Tender Summary: Anti-Microbial Mat Supply

Objectives

The primary objective is to procure and deliver high-quality anti-microbial mats for clinical use in the operating theatre at Madadeni Hospital. The procurement aims to enhance infection control protocols by supplying materials that actively inhibit bacterial and micro-organism growth, thereby safeguarding patients and healthcare personnel.

Scope

• Item: Anti-microbial mats measuring 150 cm × 90 cm.
• Quantity: 80 units.
• Distribution Point: Theatre, Madadeni Hospital, KwaZulu-Natal.
• Contract Type: Once-off supply and delivery.
• Validity Period: Quotations must remain firm and valid for 90 days.
• Evaluation Model: 80/20 preference point system (80 points allocated to price, 20 points to specific socio-economic goals).

Technical Requirements

Bidders must supply brand-new, unused products that strictly adhere to the following specifications:

• Design & Construction: Self-adhesive mat consisting of 30 numbered, tear-off disposable sheets.
• Material Composition: Manufactured from low-density polyethylene with specified bond strength.
• Functional Properties: Must destroy pathogens, inhibit microbial growth, and feature a non-slip, non-skid surface.
• Visual Indication: Blue colouration to visually indicate progressive usage.
• Adhesive: Utilises a special antibacterial water-based glue.
• Durability: Resistant to high temperatures, UV exposure, and ageing.
• Thickness Specifications: Top cover sheet (0.040 mm), disposable sheets (0.045 mm each × 30), bottom cover sheet (0.140 mm), resulting in a total thickness of 1.53 mm.
• Quality Standards: Goods must comply with relevant South African National Standards (SANS/SABS) where applicable. Expired products are rejected; all items must have a minimum shelf life of six months upon delivery.
• Warranty: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever occurs first.
• Delivery & Packaging: All-inclusive delivered pricing. Goods must be packed to prevent damage during transit and withstand rough handling and environmental exposure.
• Samples: Bidders may be requested to submit physical samples for verification. Failure to provide samples when requested results in immediate disqualification.

Skills & Qualification Requirements

Suppliers must demonstrate administrative compliance, financial stability, and operational capacity through the following mandatory submissions:

• Registration: Valid Central Supplier Database (CSD) registration with verified status.
• Tax Compliance: Up-to-date tax clearance status via SARS, including submission of a valid SARS PIN.
• Regulatory Compliance: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA).
• Experience/Capacity: Documentary proof of at least one prior successful delivery of similar goods/services to a public or private institution, supported by an official order and signed delivery note/invoice.
• Transformation: BBBEE certificate or sworn affidavit. Preference points are allocated for enterprises owned at least 100% by Black Africans.
• Legal Declarations: Completed Bidder’s Disclosure (SBD4) confirming no conflict of interest, collusion, or state employment ties, alongside the Preference Points Claim Form (SBD 6.1).

Unusual or Complicated Terms

• SAHPRA Licence Requirement: Typically mandated for pharmaceuticals and medical devices, this requirement indicates the procuring facility classifies the anti-microbial mat as a regulated health product. Suppliers must hold active regulatory approval to legally market or distribute the item in South Africa.
• Cover-Quoting Prohibition: The tender explicitly forbids multiple companies controlled by the same individual(s) from submitting separate bids for the same contract. Violation constitutes fraud and corruption, leading to immediate disqualification and potential blacklisting from public sector contracts for up to ten years.
• Conditional Sample Submission: While not initially mandatory, the evaluation process reserves the right to request samples from shortlisted bidders. Compliance is strictly enforced; inability to produce a sample meeting the exact technical specifications within the stipulated timeframe results in automatic rejection.