Objectives

The primary objective of this tender is to secure a reliable supplier for the provision of high-quality surgical instruments intended for use in hospital operating theatres. The procurement aims to obtain Adson self-retaining forceps that meet stringent clinical, safety, and regulatory standards to support open surgical procedures.

Scope

This is a once-off supply contract requiring the delivery of thirty (30) units of Adson self-retaining sharp forceps, distributed across three specified sizes: ten units of 19.5 cm, ten units of 26 cm, and ten units of 29 cm. All goods must be delivered directly to the Theatre facility at Madadeni Regional Hospital. The quotation validity period is set at ninety days, and the contract does not involve recurring deliveries or extended service periods.

Technical Requirements

• Material & Finish: Instruments must be constructed from stainless steel with a satin finish.
• Design & Configuration: Products must be reusable, feature sharp edges, and include specific prong arrangements: 3×4 sharp prongs for the 19.5 cm and 29 cm sizes, and 6×6 sharp prongs for the 26 cm size.
• Dimensions: Overall lengths must precisely match 19.5 cm (7½ inches), 26 cm (10¼ inches), and 29 cm (11½ inches).
• Condition & Shelf Life: All items must be brand new, unused, and commercially current. Second-hand or expired products are strictly prohibited. Supplied instruments must remain valid for a minimum of six months upon delivery.
• Regulatory Compliance: Bidders must hold a valid South African Health Products Regulatory Authority (SAHPRA) licence, confirming adherence to national medical device manufacturing and distribution standards.
• Sample Verification: Compliant bidders may be formally requested to submit physical samples for inspection. Failure to provide samples within the stipulated timeframe results in automatic disqualification.
• Contractual Framework: The tender incorporates standard Government General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). These outline routine public sector obligations, including a twelve-month warranty period, delay penalties calculated at prime interest rates, performance security requirements, and strict anti-collusion and fraud provisions.

Skills and Compliance Requirements

• Mandatory Documentation: Bidders must fully complete and sign all prescribed returnable forms, including the Bidder’s Disclosure (SBD4), Preference Points Claim Form (SBD6.1), Official Price Page, and GCC/SCC acknowledgements. Forms must not be retyped; original handwritten or digital signatures are required.
• Supplier Registration: Active registration on the Central Suppliers Database (CSD) with verified tax compliance status (via SARS PIN or Tax Clearance Certificate) is compulsory.
• Corporate & Financial Credentials: Valid CIPC registration documents, a BBBEE certificate or sworn affidavit, and proof of operational capacity must be submitted. Capacity is demonstrated through at least one recent official order accompanied by a signed delivery note or invoice proving prior experience supplying similar medical instruments.
• Preferential Procurement System: Evaluation follows an 80/20 point allocation model. Eighty points are awarded for competitive pricing, while twenty points are reserved for specific transformation goals. Full points are granted to enterprises that are at least 100% owned by Black Africans, supported by CIPC ownership certificates and director identification documents.
• Pricing & Submission Rules: Quotations must reflect firm, all-inclusive prices covering VAT (if applicable) and full delivery costs. Prices cannot be adjusted during the ninety-day validity window. Late submissions, incomplete documentation, or failure to meet specification compliance will render the quotation non-responsive.